Following the April 1, 2026, phase 1 launch, UCSF Health has transitioned to Oracle Cloud for invoice processing. Below outlines the Cost Center Owner role in invoice approvals and the updated process for submitting invoices. 

Submit invoices to Accounts Payable (AP): 

• Send invoice as an attachment to [email protected]. For Children's Hospital Oakland invoices send to [email protected]. Docusign is no longer used for invoice submission.
• If the invoice is associated with a Purchase Order (PO), the PO number must appear on the invoice.
• If the invoice is not associated with a Purchase Order, the invoice must include the cost center/DeptID and expense account coding. Please use the COA Validator Tool to populate the new Oracle chart of account coding.    

How to Approve Invoices 

If your approval is required, you will receive notifications via: 

• The bell icon in the upper-right corner of Oracle Cloud
• A system-generated email notification 

To review and approve: 

• Select "View Invoices" within Oracle Cloud
• Review the invoice details and submit your approval 

Once approved, the invoice will be processed for payment. 

This process is effective as of April 1, 2026, and applies to all UCSF Health invoice submissions. 

Additional Resources 

• Oracle Procurement Delegation Approvals Tip Sheet
• New Chart of Accounts Overview and Validator Tool Training
• Approving Invoice eLearning   

Need Help? 

For UCSF Health AP support, please submit a ticket to the Finance Help Desk.

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