Accounts Payable, Travel and Entertainment Transition to Supply Chain Management

Effective August 1, UCSF Finance has consolidated the campus Accounts Payable (AP), Travel and Entertainment, and Supply Chain Management (SCM) functions into one unit. This change was made to create one customer-centered organization, placing all parts of the campus procure-to-pay process under the same leadership for the first time.

Benefits of the new organization include defined, non-overlapping roles within procure-to-pay functions and integrated customer support to provide the highest level of support for both our customers and suppliers. The consolidation of functions aligns and streamlines infrastructure and processes, allowing optimization of procure-to-pay strategies in the future.

ACCOUNTS PAYABLE SUPPORT, CONTACT AND LOCATION CHANGES           

Beginning Monday, September 17, all support for Accounts Payable and Travel and Entertainment will be managed by the SCM Accounts Payable Helpdesk. The Controller’s Office Solution Center will continue providing support for Accounts Payable and Travel and Entertainment through Friday, September 14.

Support materials, including job aids, will be available from the SCM website on September 17. The latest versions of forms should be accessed from the new SCM Accounts Payable website (currently under construction). Also please update any bookmarks or web content that may link to AP resources previously located on the Controller’s Office website.

The following is a list of Accounts Payable contacts, effective as of September 17.
(
PDF of contact information)

  ACCOUNTS PAYABLE* CORPORATE TRAVEL CARD

EXTERNAL SUPPLIER SUPPORT
(for payment and billing only)

PHONE (415) 502-3331 (415) 502-3331
EMAIL [email protected] [email protected] [email protected]
WEBSITE

supplychain.ucsf.edu/
accounts-payable

supplychain.ucsf.edu/
corporate-travel-card

supplychain.ucsf.edu/
accounts-payable

FAX (415) 920-2503 (415) 920-2503
STREET ADDRESS

1855 Folsom St., Suite 425
San Francisco, CA 94103
(for check pickup)

1855 Folsom St., Suite 304
San Francisco, CA 94103

MAILING ADDRESS Box 0812, 1855 Folsom St., Suite 304, San Francisco, CA 9414

*Including MyExpense, travel reimbursement and Connexxus

A physical relocation of AP staff is expected by the end of October. A new location for AP check pickup will be designated at that time. Look to future editions of the Supply Chain Management newsletter and the SCM website for additional details.

 

CONTROLLER'S OFFICE CONTACT CHANGES

 

As part of the transition, AP will retain the mailing address and fax number previously designated for the Controller’s Office. Effective September 17, the Controller’s Office will begin to use Box 0815 as its primary mailing address. Note the updated Controller’s Office general contact information below.

Controller's Office General Contacts*
PHONE (415) 476-2126
EMAIL [email protected]
FAX (415) 390-9100
STREET ADDRESS
(for courier delivery)

1855 Folsom St., Suite 425
San Francisco, CA 94103

MAILING ADDRESS

Box 0815, 1855 Folsom St., Suite 425
San Francisco, CA 94143

* The full list of service unit contacts are available on the Controller’s Office website

GENERAL QUESTIONS

For general questions about the consolidation of these units, please contact Supply Chain Management at [email protected].