New Furniture Contract Signed

Whether you’re looking to outfit a complete building or just need to update your current office furniture, UCSF’s new contract with One Workplace (OWP) will make your job easier. Negotiated by Supply Chain Management (SCM), highlights of the furniture agreement include:

  • Improved pricing
  • Dedicated UCSF primary point of contact and project managers
  • Furniture design, planning and specifications assistance
  • Timely ordering, delivery and installation
  • Strategic workplace consulting tools to engage users and align furniture to their needs
  • Ergonomic fittings and demonstrations to ensure proper usage
  • Maintenance and warranty assistance services
  • Removal, reuse of existing furniture and disposal that minimizes impact to the environment
  • Avoids harmful exposure to U.S. Environmental Protection Agency's (EPA) chemicals of concern

This new contract came at the request of SCM’s partners in Real Estate, Planning, Capital Programs and Sustainability (REPCAPS) and Facilities Services. SCM ran an extensive competitive Request for Proposal (RFP) process to find a furniture supplier that would provide better pricing and improved service for all campus customers. The goal was to find a partner who would recognize the buying power the University has both on large projects and as individual users.

The result is a partnership with OWP and Steelcase that is unprecedented in higher education, truly collaborative and has a common goal to create great spaces for our patients, students and faculty/staff environments.

The new contract also seeks to provide high quality indoor air through following the International Living Future Institute’s Red List by avoiding harmful chemicals of concern identified by the U.S. Environmental Protection Agency such as formaldehyde, ozone-depleting chemicals, flame retardants, volatile organic compounds (VOCs), vinyl chloride, heavy metals, and persistent bioaccumulative toxins in furnishings.  OWP has experts available to ensure product selections meet this criteria.

There is a tiered discount structure based on project spend for Steelcase products, which has an extensive offering of products to meet most of the University’s design and functional needs. In addition, OWP has an extended group of 300+ suppliers and will work with UCSF to identify and access the right blend of product and service solutions to achieve project and budget goals.

This contract, which took effect in August 2017, is already being used for some large projects on campus. In the coming months, SCM will share more details about how you can buy the products, make the most of the services, success stories and lessons learned. SCM also is working with OWP on a new integrated platform for ordering furniture and services that will be accessible to UCSF campus users via BearBuy.  In the meantime, please purchase as you normally do or work with Melissa Kubit, OWP’s primary point of contact for UCSF, directly on your project.

SCM’s furniture web page will be updated with more information as we roll out this new program.

If you’d like to see the wide variety of furniture options available, SCM and OWP are hosting visits to the OWP and Steelcase offices in San Francisco. There are tours scheduled for February 6,  9 and 21 from 1 p.m. to 3 p.m. There will be shuttles available to transport attendees to and from the location. 

If you have questions or comments about the new furniture contract, please contact Karen Hamblett at [email protected].