It is the policy of the University that all official travel shall be properly authorized, reported, and reimbursed in accordance with the Policy and Regulations Governing Travel G-28.
The purpose of the Travel Expense Voucher (TEV) is to request reimbursement for official University Travel expense after a trip concludes for relocation expenses and wire payments. All employee travel and non-travel, and guest travel reimbursement should be submitted through our automated reimbursement system, MyExpense.
Complete the following required information on the form.
- Voucher Number - TJJJxxxx (a unique eight-character dept. assigned number - "T" followed by preparer's 3 character Journal ID assigned by General Accounting and four digit departmental reference number)
- Vendor Number - For non-employee, enter vendor number if known (10 digits)
- Date - Request date
- Payee Name and complete address (required)
- Amount
- Purpose of trip
- Date of trip
- Trip data, transportation, subsistence and other expenses
- Indicate $0 on line #5 if airfare is paid by Connexxus Direct Billing (which includes the State Airfare Program through UC Travel Center)
- Deduct Travel Advance amount when clearing with TEV (note: this applies only when reimbursing a guest “individual” and the payment type is either wire or draft)
- SpeedType number
- Fill in Chartstring (only required if speedtype not present) with Business Unit, Account, Fund, Dept ID, Project, Activity Period, Function, and Flexfield (optional).
- Preparer's name, Campus Box number and phone number.
- Appropriate signature authorization
- Attach required supporting documentation to TEV.
Send completed check request with back up documentation to Accounting via campus mail - Accounts Payable, Box 0812, or email to [email protected].