When purchasing capital equipment, the department has two purchasing options:

• Option A: Buy
  • The department needs to obtain and attach three quotes to the requisition
  • The department must provide the delivery date
• Option B:  Lease
  • When departments want to spread out the payments into multiple equal payments, normally 36 to 60 months
  • Your Supply Chain Management buyer will work with the supplier’s in-house financing, or will seek financing with a UCOP-approved lessor

• Attach all necessary documents per instructions on the Capital Equipment Form found within BearBuy
• Engage early with your Supply Chain Management Buyer since some leases may take a longer lead time as equipment may have to be made to specifications
• A four-digit inventorial Custody Code must be provided. If you do not know your Custody Code, inquire with your department’s designated Asset Custodian)

Capital Equipment Form

Controller’s Office Buying Capital Equipment

Business and Finance Bulletin – BUS 43