Check Request Form Instructions
Complete the following required information on the form.
- Voucher Number – CJJJxxxx (a unique 8 character dept. assigned number – "C" followed by preparer's 3 character Journal ID assigned by General Accounting and four digit departmental reference number).
- Vendor Number – if known.
- Date – current date (usually the date you have completed the form prior to obtaining approval signature).
- Payee name and complete address.
- Amount to be paid.
- SpeedType number
- Fill in Chartstring (only required if Speedtype not present) with Business Unit, Account, Fund, Dept ID, Project, Activity Period, Function, and Flexfield (optional).
- Check handling instruction – the default option and best practice is to mail the check directly to the payee based on the address on file.
- To send the check via intercampus mail back to the department, provide recipient’s name and department box number.
- Preparer's name and phone number
- Appropriate signature authorization
- Reason of Payment – Purpose of the Check Request (petty cash, research subject, patient refund).
- Attach required supporting documentation to check request:
- Patient refund information
- Research subject payment information
- Petty cash information
- Send completed Check Request with back-up documentation to [email protected].