Construction Invoicing

Submitting Invoices for Payment


Instructions for submitting contract invoices and FSC client department purchase order (PO) invoices to FSC AP for Processing

Note: Suppliers who have completed the onboarding process to submit PO invoices electronically via Transcepta MUST submit using that method

Invoice Requirements


UCSF requires several elements to be included on all invoices in order to be eligible for processing:

sample invoice can be found by clicking on the link here or going to the UCSF Controller’s Office website.

E-Payments (EFT/ACH)


All UCSF contractors and suppliers are encouraged to sign up to have payment transferred directly into your business account

E-Invoicing


UCSF is moving toward electronic submission of invoices — suppliers who’ve been contacted by UCSF or third-party e-invoicing partner Transcepta about transitioning to e-invoicing must respond to this request or risk receiving unfavorable payment terms applied to future orders

  • Suppliers who’ve already completed onboarding to the Transcepta platform MUST submit all debit invoices using this method

For questions regarding the e-invoicing onboarding process, contact [email protected]
For questions about specific invoices /payment status of documents submitted via Transcepta, contact [email protected]

UCSF Medical Center Invoices


UCSF Medical Center (UCSF Health) and UCSF Campus are separate entities in terms of their administration and systems; if you are billing against a contract or Purchase Order that was issued through UCSF Medical Center (either from Medical Center Supply Chain or Office of Design and Construction) you will need to submit billing directly to Medical Center for processing.

Reports and Analysis


Ad hoc reports and contract spend reconciliations may be available upon request; please contact [email protected]