Note: Payments to the supplier (for merchandise and tax) will appear separately from payments to VPL (for shipping).

1. Log into your UCSF MyAccess account, and click on the MyReports link to open the application. Note: You may need to click the Manage Favorites button in UCSF MyAccess to view the complete list of applications.
   
2. In MyReports, select the Transaction Detail Report link under the Transactional Reports tab.
    
    
3. Report Date Filters: Set your desired Date Range as needed.
    
    
4. Chartstring Filters: Enter at least one chartstring value, such as your Dept ID or Project. To enter a value, start typing the number and wait for the value to appear. Then, click the Add button.
    
    
5. Report Specific Filters: Set the following three filters.
   1. Transaction Type: Voucher
   2. Vendor: VANTAGE PONT LOGISTICS INC
   3. Display Columns: Check the box for Voucher ID.
      
6. After setting your report parameters, click Run Report.
    
7. The report displays the VPL Invoice Number (in the Ref/Inv ID column) and the internal UCSF Voucher Number (in the Voucher ID column). You may need to scroll to the right to view all columns. Note: Inbound freight vouchers start with "03" (whereas Outbound freight vouchers start with "5").
   
8. To export the report, scroll to the right and click the Excel icon.
    

First, follow the instructions above to view the charges in MyReports. Then, click on the Voucher ID (starts with "03") to open the Accounts Payable Report to view the PO Number associated with the shipment. Then, you can click on the PO Number (starts with "B") to view the order details.

The lines with a PO Number are charges for your department's outgoing packages; read more about the Outbound Freight Program.

• Outbound freight vouchers start with “5”. The PO Number will appear in the Transaction Detail Report (if you include the PO Number column in your display).
  
• Inbound freight vouchers start with “03”. You'll need to click on the Voucher ID (starts with "03") to open the Accounts Payable Report to view the PO Number associated with the shipment. Then, you can click on the PO Number (starts with "B") to view the order details.
  
  

The PO had split funding. You'll notice that each time the voucher is listed in the Transaction Detail Report, it has a different chartstring. The total for the example voucher/shipment below is $1.25 + $1.25 + $4.68 = $7.18.

No, only the supplier that received the PO can use the FedEx or UPS account listed in the VPL Inbound Freight clause. If your department needs to ship a package, you'll need to open your own FedEx or UPS account. For more information on shipping packages, read about the Outbound Freight Program.