All invoices submitted as a Payment Request by your department in BearBuy or invoices related to a purchase order (PO) will be processed by Accounts Payable through the BearBuy system.
After an invoice is fully approved in BearBuy, it will export to PeopleSoft, and finally to MyReports. The recommended tool for researching payment details is MyReports. MyReports will help you find the payment details or scheduled payment date, as well as funding information.
BearBuy will show the approvals workflow and payment details, but it will not display the scheduled payment date – this can be viewed in MyReports (after the invoice is fully approved in BearBuy).
Note: The "invoice number" is the number the supplier entered on the invoice, whereas the "voucher number" is a unique 8-digit number assigned to the invoice automatically by the BearBuy system. The voucher number always starts with the number 5.
MyReports
MyReports is managed by the UCSF Controller's Office. For assistance using the MyReports application, contact [email protected].
Accessing MyReports
Search by Invoice, Voucher or PO Number
Search by Dept ID, Project, Supplier, Date
Scheduled Pay Date
BearBuy
Accounts Payable and BearBuy are managed by UCSF Supply Chain Management (SCM). For assistance with an invoice or BearBuy, contact the SCM Response Team.
Accessing BearBuy
Find Invoices for My Orders
Search by Invoice, Voucher, or PO Number
Search by Requisition Number
Voucher Search
Payment Details
Version Date: April 2021