September is a great time to get events planned and venues secured. Avoid rushing to get details in-place and payments arranged. From identifying a date, posting invitations, to choosing a menu or your guest speakers—starting early is key. As venues book-up, deposit deadlines loom, and availability of approvers diminishes, the task of arranging meetings and events becomes more stressful and difficult. Supply Chain Management (SCM) faces a year-end rush of requisitions and requests that are all time sensitive. Help us help you by getting your plan in-place and submit approved documents to us for processing as quickly as possible. Guidance on policy, processes, and support links are all available across the website.

Some helpful webpages include:

• Meeting and Entertainment Expenses
• Catering (America To Go)

Looking for a Venue?

SCM Strategic Procurement recently contracted with local venues to make booking and payment easier for all. As we gear up for the festive season, we encourage you to utilize these agreements for your event needs. To find the list of current venues, visit Facility Rental.

If you are planning an event and want to utilize an existing contracted venue, please reach out to your SCM Department-Assigned Buyer.

A Note on Delegation of Authority

Event planning often entails working with multiple suppliers. When you agree to terms with ANY supplier you are creating a contract. Taking matters into your own hands can be risky. Contact your SCM Department-Assigned Buyer to help you determine supplier fitness and execute an agreement which is compliant and enforceable. Learn all about the liabilities of signing contacts with suppliers on our website.