Updated Guidelines on Reimbursable Travel Expenses for Remote Work

On March 6, UC Office of the President (UCOP) rescinded previously issued interim guidelines advising that remote workers may be eligible to be reimbursed for travel to their university location when University business requires their presence onsite. Per the previous guidance, UCSF allowed reimbursement of these business travel expenses for remote workers. However, following UCOP's rescission, travel expenses between the remote worker’s residence and headquarters will be considered commuting expenses and will not be reimbursed for travel occurring on or after March 6. Read the Updated Interim Travel Reimbursement Guidance.

With this change, UC will return to the existing interpretation of the G-28 Travel Regulations policy, which states “expenses for travel between the traveler's residence and headquarters (commuting expense) shall not be allowed.” UCOP determined additional evaluation is necessary as the nature of UC’s workforce is evolving because of the COVID-19 pandemic.

UCOP will have a workgroup to assess the definitions and practices related to workplace modality and how this may interact and impact current policies and procedures. The workgroup will provide recommendations to UC President Drake on any proposed future revisions to current policies and processes.