As a reminder, per University of California (UC) policy, employees are responsible for reporting reimbursable expenses within 45 days of the end of trip date (last travel date or last purchase date). Employee expense reports submitted to an Approver in MyExpense more than 60 days after the end of trip date will be reported as taxable income for the employee being reimbursed, and will be subject to applicable payroll taxes. This policy applies to all reimbursements for any purpose, including purchases of supplies. Please always submit your expense reports within 45 days of the end of trip date or purchase date to prevent taxation on your expenses. 

To prevent employee taxation on purchases of goods and services outside of travel expenses, use BearBuy to create a requisition and purchase order or your Procurement Card (P-Card). Using BearBuy or P-Cards for purchases will prevent employee taxation from late expense reports since the University directly pays suppliers for the expenses. Expense reports are primarily intended for reimbursement of travel-related expenses, and not to reimburse goods and services.