Reminder on September 13, 2024

Foreign suppliers/payees paid by wire transfer must submit a Wire Payment Enrollment Form so their wire banking data can be verified prior to the September 30, 2024 deadline. After September 30, 2024, wire transfers will only be paid to foreign suppliers/payees with a Wire Payment Enrollment Form on record with Supply Chain Management (SCM). 

A UCSF employee must provide the foreign supplier/payee the Wire Payment Enrollment Form as MyAccess login is required. For more information and to access the Wire Payment Enrollment Form.

As of August 14, 2024

To clarify, the new Wire Payment Enrollment Form is only used for suppliers who are paid by wire transfer. Wire payments are used primarily for foreign suppliers/payees (entities and individuals) who cannot accept paper checks and are not eligible for ACH payments.

For a list of existing suppliers and payees that were paid via wire from July 1, 2023 through July 31, 2024 visit the Wire Payment Enrollment Form page.

Moving forward, suppliers on the list that need to be paid must complete and submit the Wire Payment Enrollment Form prior to September 30, 2024.

As of July 31, 2024

Due to the rise in wire payment fraud, we are implementing a new Wire Payment Enrollment Form to collect bank data for foreign wire payments. The new form will play a key role in facilitating a new bank data verification process. For security purposes, this form can only be accessed through MyAccess. A UCSF employee must provide the foreign supplier/payee the Wire Payment Enrollment Form.

These measures are essential to prevent fraud and ensure the accuracy and security of foreign wire payments. Key benefits of this change include:

• Increased fraud prevention by implementing stricter requirements and verification methods to ensure wire payments are sent to the correct recipients.
• Enhanced due diligence by reviewing and verifying wire data.

Implementation Details:

• For New Supplier/Payees: If you have a new supplier/payee that will receive wire payments (primarily foreign payees), the new Wire Payment Enrollment Form along with backup documentation and Supplier Forms must be completed, verified, and submitted to Supply Chain Management (SCM) beginning July 31, 2024. Without the documentation, payment cannot be made to the new supplier/payee.
• For Existing Supplier/Payees: Supplier/Payees that were set up prior to July 31, 2024, and have an active supplier profile will continue to receive payment. However, these payees must also complete the form and verify their banking information by September 30, 2024. Payments will no longer be processed for existing payees who have not verified their banking information by the September 30th deadline.

We need your Help:
Your role is critical in this process. We ask you to:

• New Supplier/Payees: Provide supplier/payees a copy of the Wire Payment Enrollment Form. Request that they fully complete the form, submit the required backup documentation to Supply Chain Management, and verify banking information. Be sure to also submit the appropriate Supplier Form (i.e. W8 form) that is needed for new payees.
• Existing Supplier/Payees: Contact your current suppliers/payees, provide a copy of the Wire Payment Enrollment Form, and encourage them to complete and return the form to SCM before the September 30 deadline. SCM has prepared a letter explaining the importance of these updates that you can share with the supplier/payee. Find the letter in the Wire Payment Enrollment Form page. We recommend prioritizing those that have upcoming payments.

A supplier/payee may be doing business with more than one UCSF department however they only need to verify the banking information once in this process. They will only be required to complete the documentation again if their wire banking information changes in the future or the supplier/payee needs to be re-activated in our system. 

We are committed to continuously improving financial controls to support the needs of our campus community while also protecting the integrity and security of University funds. 

We appreciate your support, understanding, and participation in this important initiative.

As of July 26, 2024

Due to the rise in wire payment fraud, we are implementing a new Wire Payment Enrollment Form to collect bank data for wire payments. The new form will play a key role in facilitating a new bank data verification process. These measures are essential to prevent fraud and ensure the accuracy and security of wire payments. Key benefits of this change include:

• Increased fraud prevention by implementing stricter requirements and verification methods to ensure wire payments are sent to the correct recipients
• Enhanced due diligence by reviewing and verifying wire data

We are committed to continuously improving financial controls to support the needs of our campus community while also protecting the integrity and security of University funds. Detailed information regarding the new form and how you can help support this important process change will be shared in future communications.

We appreciate your understanding and support in this process to prevent fraud.