Overview
Supplier Forms are used for limited supplier onboarding and maintenance scenarios.
Effective February 26, 2026, Supply Chain Management implemented Graphite Connect, UCSF’s platform for onboarding new suppliers who provide goods and/or services (PO-based). As a result, supplier forms are now used only for:
- Payment-only (non-PO) suppliers/payees (e.g., suppliers paid through approved BearBuy Payment Request Form activity types)
- Updates to legacy suppliers not registered in Graphite Connect
All new suppliers providing goods and/or services (PO-based) must be invited by a campus department and complete self-registration in Graphite Connect. Supplier Forms may not be used to establish new PO-based suppliers.
Quick Decision Guide
Should I use a supplier form or Graphite Connect?
| Scenario | Use |
| New supplier providing goods and/or services (PO-based) | Graphite Connect |
| New payment-only (non-PO) supplier | Supplier Forms |
| Update existing supplier already registered in Graphite Connect | Graphite Connect |
| Update legacy supplier not in Graphite Connect | Supplier Forms |
Forms
UCSF Substitute W-9 & Supplier Information Form
For U.S. suppliers (individuals and entities) – new requests and updates
For foreign entities (businesses and organizations) – new requests and updates
For foreign individuals – new requests and updates
To enroll in ACH payments or update bank information for suppliers with a U.S. business bank account
To enroll in wire payments or update wire payment details for foreign suppliers who cannot accept check or ACH payments