Contractor Billing Guidelines

Submitting Invoices to Pay Against a UCSF Contract Issued for Construction, Facilities and Related Services

NOTE: Vendors who are issued UCSF Purchase Orders (PO) and who have been onboarded to electronic invoicing with e-invoicing partner Transcepta MUST submit invoices directly through the Transcepta portal per your on-boarding instructions. Contract invoices should not go through Transcepta. For questions or issues related to e-invoicing or Transcepta please submit a ticket to the Supply Chain Management (SCM) Response Team using the appropriate form:

• UCSF community (faculty, staff & students)
• Suppliers and external customers

Contract Invoices

Professional services, consulting, design professionals and maintenance/service contractors should submit invoices to pay against valid fully executed UCSF contracts by email or regular U.S. mail using either address indicated below:

• Submit by e­mail to:

[email protected]

• Submit by U.S. mail to:

UCSF Finance
Attn.: SCM Accounts Payable
UCSF Box 0894
​San Francisco, CA 94143

Construction Contract Applications for Payment

Document packages can be submitted to the address noted above, but should be made to the attention of FSC Capital Accounting; Additional documentation requirements apply – please refer to your agreement package for complete details, instructions and document templates for your Pay App submission.

If using a delivery service such as FedEx or UPS, use the street address / Zip below in place of the above UCSF Box # / Zip:

654 Minnesota Street, 2nd Floor
San Francisco, CA 94107

Purchase Order Invoices

Invoices billing against a UCSF Campus PO (format B00#######) will be accepted through the addresses above or they can be submitted directly to the UCSF Controller's Office as instructed on the issued PO:

UCSF Box 0812
1855 Folsom Street, Suite 425
San Francisco, CA 94143

or [email protected]

For more information about billing against UCSF/Campus Purchase Orders please visit the Controller's Office Submitting Invoices to UCSF​ page.

Invoice and Billing Requirements

• All invoices must reference the UCSF Contract/authorization or PO number of the agreement you are billing against.
• Invoices must be ‘Billed to’ UCSF, dated, numbered, and be itemized to detail all charges which should match to contract or PO Line items
• Reimbursable expenses must be itemized and subtotaled separately from fees; applicable supporting documentation should be included/attached
• Billing must be within the current dollar limit of the PO or each contract line allocation; (fees for Services and Reimbursables are often separate allocations within one authorization and the total billing cannot exceed the issued contract amount of any individual allocation)
• Applied payment terms vary and will be applied automatically based on the terms/conditions specified in your contract or PO; refer to your authorization document for details

Contact Us

For questions regarding contract billing or payments, contact SCM Construction Accounts Payable at [email protected] or (415) 502-2455.

for more information and additional resources regarding contract billing and payments, please visit SCM's Construction Invoicing web page.