The following are links to University of California and UCSF policies pertaining to buying goods and services.

University of California – Policy BFB-BUS-43: Purchases of Goods and Services; Supply Chain Management
  • UC procurement policies and procedures
University of California – Policy BFB-BUS-63: Insurance Requirements and Certificates of Insurance
  • These policies establish the required insurance provisions to be included in contracts between Contractors/External Users and the University.
University of California Board of Regents’ Standing Order 100.4 (dd)9 - Liability
  • Per this Standing Order, the University must not expose itself to liability for other parties’ acts or omissions.
University of California – Policy BUS 79: Expenditures for Business Meetings, Entertainment, and Other Occasions
  • It is the policy of the University to comply with IRS regulations regarding the provision or reimbursement of business meals and entertainment.
University of California Appendix Data Security (Appendix DS)
  • The purpose of this Appendix-Data Security is to specify Supplier’s cybersecurity and risk management responsibilities when Supplier has access to Institutional Information and/or IT Resources.
University of California Compendium Of Conflict Of Interest And Integrity Policies – Guidance
UCSF Campus Administrative Policy 200-24: Logistics
  • This policy outlines the rules governing the purchase of supplies from Logistics for conducting University business.
UCSF Campus Administrative Policy 200-28: HIPAA Business Associates
  • The University of California, as a covered entity under the Health Insurance Portability and Accountability Act (HIPAA), is required to assure that any Business Associate with whom it shares protected health information (PHI) handles that information in accordance with federal and state laws and regulations, including but not limited to HIPAA and HITECH. The purpose of this policy is to set forth the requirements necessary to document the UCSF campus’ efforts to assure that Business Associates, agents, and subcontractors comply with privacy and security laws and regulations and that the Campus or Medical Center knows about, and has the opportunity to take remedial action regarding, any breach of duty by a Business Associate.
  • UCSF Procurement 101 - HIPAA Business Associate Agreements
  • UCOP Health Insurance Portability and Accountability Act of 1996 (HIPAA) - This webpage provides access to a range of documents developed by the UC Systemwide HIPAA Taskforce to implement the Health Insurance Portability and Accountability Act of 1996 (HIPAA) at the University of California.
UCSF Campus Administrative Policy 300-41: Advance Payments for Vendors
  • This policy covers when it is appropriate to make advance payments to vendors and the proper documentation needed in order to protect the financial interests of UCSF.

Buying Guidelines for UCSF Campus Departments

The guidelines below are intended to help UCSF Campus Departments understand certain ethical expectations related to purchasing goods and services.