The following are links to University of California and UCSF policies pertaining to buying goods and services.

Advanced Payment for Vendors (UCSF Policy)

This policy covers when it is appropriate to make advance payments to vendors and the proper documentation needed in order to protect the financial interests of UCSF.

BUS-43: Materiel Management  

These policies and procedures provide for appropriate implementation of the policies and requirements of the funding agencies for federal contracts and grants, and other extramural agreements.

BUS-34: Securing the Services of Independent Consultants

This Bulletin sets forth the policy statements, mandatory requirements, and procedural guidelines for the University of California to enter into an engagement with an Independent Consultant for services not available from University employees.

BUS-63: Insurance Requirements/Certificates of Insurance

These policies establishes the required insurance provisions to be included in contracts between Contractors/External Users and the University.

BUS-77: Independent Contractor Guidelines

The purpose of this Bulletin is to outline the University’s policies and procedures related to the rention of independent contractors for personal or professional services, and the classification of current University employees as independent contractors in connection with other services rendered by them for the University.

BUS-79: Expenditures for Entertainment, Business Meetings and Other Occasions

It is the policy of the University to comply with IRS regulations regarding the provision or reimbursement of business meals and entertainment.

UCOP Conflict of Interest and Supply Chain Management Conflict of Interest

UC addresses the various aspects of financial conflicts of interests in research through a number of principles, guidelines and policies intended to promote the conduct of research without bias and with the highest scientific and ethical standards.

Liability: Regents’ Standing Order 100.4 (dd)9

Per this Standing Order, the University must not expose itself to liability for other parties’ acts or omissions.

Logistics Policies (formerly Distribution, Storage and Mail)

This policy outlines the rules governing the purchase of supplies from Logistics (formerly Distribution, Storage & Mail) for conducting University business. 

UCOP Health Insurance Portability and Accountability Act of 1996 (HIPAA)

Supply Chain Management HIPAA web page
UCSF HIPAA Business Associates

HIPAA regulations apply to employees, health-care providers, trainees and volunteers at UC medical centers and affiliated health-care sites or programs and employees who work with UC health plans. HIPAA regulations also apply to anyone who provides financial, legal, business or administrative support to UC health-care providers or health plans.

Appendix Data Security (Appendix DS)

In the course of providing the Goods and/or Services contemplated by the Agreement, Supplier may gain access to the University of California’s (UC) Institutional Information and/or IT Resources (both defined below). In such an event, UC and Supplier desire to appropriately protect Institutional Information and IT Resources. The purpose of this Appendix-Data Security is to specify Supplier’s cybersecurity and risk management responsibilities when Supplier has
access to Institutional Information and/or IT Resources.

Business Associate Agreement (BAA)

A written contract between a Business Associate and a Covered Entity that specifies the permitted access, uses and disclosures and the safeguards required for PHI by a Business Associate in order to perform a function or activity or to provide a service on behalf of the Covered Entity.