Supply Chain Management (SCM) encourages business travelers to use Connexxus when booking airfare. Connexxus is the University of California systemwide travel program which combines discounts with a range of booking options—providing value, flexibility, and convenience for travelers.SCM also encourages the use of campus SpeedTypes or Health cost center to pay for airfare in Connexxus. In doing so, the University will pay the airfare directly and remove the need for out-of-pocket cost and reimbursement. Be sure to enter a correct and valid SpeedType or Health cost center to prevent billing issues. If you have questions about your SpeedType or cost center, please consult your department’s finance or administration team.
Have work-related travel coming soon? Supply Chain Management (SCM) has a tip sheet to help you navigate the ins and outs of travel reimbursement. Business Travel Reimbursement: Made Easy is a two-page quick guide on getting reimbursed for the most common travel expenses. You also can find more information on expense reimbursement on our Claim Expenses for Reimbursement page.
Updated April 2024 Justin Sullivan, Supply Chain Management Associate Vice Chancellor and Chief Procurement Officer, was recognized by the OnConferences Icon Awards as a Top 10 Supply Chain and Procurement Professional. The top 100 Supply Chain and Procurement Professional Award is peer-selected list representing distinguished supply chain and procurement professionals from across the world. Justin placed eighth among over 200 nominees. Congratulations, Justin!UCSF Supply Chain Management’s Justin Sullivan, Associate Vice Chancellor and Chief Procurement Officer, is a finalist in the 2024 OnConference Icon awards. The Top 100 Supply Chain and Procurement Professional Award is peer-voted and winners represent some of the top supply chain and procurement professionals in the world. Finalists are selected based on their work in these areas: Impact on their organization and/or previous organizations Contributions to their professional community through thought leadership Innovation in their role/careerExceptional leadership If you’d like to support Sullivan’s nomination, you can vote here or click on the image above.
Under University of California (UC) G-28 Travel Regulations policy, reimbursing employee commuting expenses to campus locations is not allowed. For this reason, UCSF employees whose job duties are classified as “fully onsite” or as “flexible” are not eligible for reimbursement of costs to travel to UCSF locations. Find more guidance on Employee Travel to UCSF Locations.
Supply Chain Management has been working on new training materials to help you navigate the buying process. The new resources will be announced in the coming weeks and will feature a BearBuy series of how-to videos, and a UC Learning Course on understanding sole source and price reasonableness justification. Keep an eye on your inbox for the announcement.
Beginning March 1, Zeiss products will be distributed through Hi-Tech Instruments. The points of contact will be Michael Boyle ([email protected]) and Tommy Pogash ([email protected]).
Due to the rise in wire payment fraud, we are implementing a new Wire Payment Enrollment Form to collect bank data for wire payments. The new form will play a key role in facilitating a new bank data verification process. These measures are essential to prevent fraud and ensure the accuracy and security of wire payments. Key benefits of this change include:Increased fraud prevention by implementing stricter requirements and verification methods to ensure wire payments are sent to the correct recipientsEnhanced due diligence by reviewing and verifying wire dataWe are committed to continuously improving financial controls to support the needs of our campus community while also protecting the integrity and security of University funds. Detailed information regarding the new form and how you can help support this important process change will be shared in future communications.We appreciate your understanding and support in this process to prevent fraud.
Click to read announcementUCSF instituted a new policy requiring the purchase of Energy Star® certified –80°C ultra-low temperature (ULT) freezers that will take effect on January 1, 2024. To assist you in this transition, UCSF has continued and expanded its ULT Freezer Rebate Program, which provides a variety of different financial incentives depending on your needs.For questions about these rebates, please contact [email protected]. We appreciate your understanding in working to improve UCSF’s research infrastructure and making environmentally conscious purchase decisions to help protect our planet.Read the announcement from Harold R. Collard and Erin S. Gore above.
Travelers should pay travel expenses with out-of-pocket funds and be reimbursed through a MyExpense expense report. Cash advances should only be used when absolutely necessary for travel-related expenses (does not include meeting/entertainment expenses). Consider using these alternatives before requesting cash advances:Travelers may apply for a Corporate Travel Card, which can be used for lodging, ground transportation, and the traveler’s own meals.Departments may use a Procurement Card to pay registration fees on behalf of the traveler.Departments may provide a SpeedType/Cost Center for airfare in Connexxus to pay for the airfare directly.Please exhaust alternatives above before requesting cash advances. Travelers should consider the following when requesting cash advances:Request a reasonable estimated amount for the necessary expenses of the trip.Cash advances are only issued within 30 days of the first day of business travel.A traveler may only have one outstanding cash advance and must clear any previous advances before another advance is issued.If an employee does not submit an expense report showing how the advance was spent on travel expenses and/or fails to return any unused cash advance amounts within 120 calendar days of the end of a trip, under IRS regulations the amounts are considered taxable income to the employee. Travelers who are taxed for travel advances will not be allowed to receive future cash advances.Cash advances can only be used for the traveler requesting the funds. The funds cannot be given to any other individual.For more information on cash advances, visit Supply Chain Management’s Travel Cash Advance and Travel pages.
Matt Banzon, Mike Soabas, and Marthel Julian.Supply Chain Management (SCM) Logistics recently was tasked with one of the most unusual move requests the department has handled. This past December, Logistics team members Mike Soabas, Matt Banzon and Marthel Julian moved a one-of-a-kind sculpture from the UCSF School of Medicine to the Kalmanovitz Library at Parnassus.The 350-pound, stainless-steel sculpture, The Dance of Life, was created by the renowned artist Aristides (Aris) Demetrious who passed away in 2021. The piece was commissioned by UCSF as a memorial to individuals who have donated their bodies for medical education and research through the UCSF Willed Body Program. The sculpture celebrates life, and the gift that approximately 450 donors give through the program each year.Originally intended to be displayed at the UCSF Library, the sculpture was given a temporary home – for numerous reasons – at the UCSF School of Medicine that lasted nearly 10 years. Kirk Hudson, UCSF Library facilities manager, was determined to give the sculpture its intended home before the year ended and reached out to Logistics for help.The job was scheduled for the final work week of the year and was one of several jobs scheduled for the team. Soabas, Banzon, Marthel and Hudson carefully evaluated the piece to determine how to safely relocate the priceless artwork. Despite the rain, the team slowly and steadily moved the carefully wrapped piece across Parnassus Avenue and safely placed it in its new, more prominent home – ending the year with a very special delivery (see photo to the right).Logistics’ ServicesYou may not have a 350-pound sculpture you need to move, but Logistics provides a wide array of services including mail services, storage, moving, installation and delivery, surplus and an online warehouse for gases. Learn more about how we can help you today.
