Overview
Frequently asked questions about the Transcepta invoice submission process.
Q: How can I register for Transcepta?
A: It's quick and easy for suppliers to register. Click on the button below to go to the UCSF Transcepta registration page. TRANSCEPTA REGISTRATION
Q: How does Transcepta work?
A: Suppliers submit invoices to Transcepta through a variety of different methods including email, web portal entry, and file upload. Transcepta automatically converts invoices into an electronic format that is sent directly to BearBuy. The invoices will create vouchers on BearBuy purchase orders (PO) to be paid.
Q: What are the benefits in electronic invoicing?
A: Our Suppliers and the campus will benefit from:
- Faster processing of invoices
- Increased productivity and reduced costs for supplier
- Supporting the University green initiatives by eliminating paper invoices
Q: Is Transcepta required?
A: Yes. This requirement only applies to invoices for UCSF campus purchase orders. UCSF campus purchase orders start with ‘B00’. An example of a UCSF PO format is B001234567.
Q: Why is SCM requiring electronic invoicing?
A: After the COVID-19 pandemic, Supply Chain Management (SCM) re-evaluated the services we provide to our University community, including reducing manual processing of invoices. Electronic invoicing through Transcepta will help to streamline and improve invoice processing and facilitate faster payment.
Q: Are there any invoices that do not go through Transcepta?
A: Yes. The SCM Accounts Payable email boxes can continue to be used for submitting internal UCSF forms such as check request forms, facility rental invoices with supplemental forms, relocation travel expense vouchers, signature cards, and subcontract invoices.
Continue to use BearBuy directly for requests for payments on the BearBuy Payment Request Forms, After the Fact Forms, and Meeting & Entertainment Payment Request Forms.
Learn more about Transcepta Exclusions.
Q: Is there a fee for using Transcepta?
A: There are no fees for campus departments or suppliers using Transcepta.
Q: How do suppliers submit credits?
A: Supplier invoices and credits can both be sent through Transcepta.
Q: Where can I find more help with Transcepta?
A: Find helpful tips and tricks to guide you through using Transcepta on SCM Transcepta Tips & Tricks. This page in updated frequently with trending questions related to Transcepta.