Overview
Transcepta is the preferred method for submitting invoices, there are some exceptional circumstances where alternative methods are necessary. Below are details for departments.
Transcepta Exclusions
Follow invoicing instructions on purchasing documents, or contact SCM Response Team if your invoice cannot be processed through Transcepta because it is one of the following types of transactions:
Purchase Order Invoices
- Facility Rentals invoices
- Facility Rental supplemental forms
- Invoices from other universities
- Foreign suppliers that bill in foreign currency or foreign suppliers who are not able to understand how to submit invoices through Transcepta
- Suppliers who have accessibility needs and may not be able to submit invoices through Transcepta
- BearBuy catalog/punch-out suppliers sending invoices directly into BearBuy
- Cell phone bills – submit through the BearBuy payment request form
Non-Purchase Order Invoices
- Check request forms( ex. research subjects)
- Relocation travel expense vouchers
- Signature cards
- Subcontract invoices
- BearBuy Payment Request Forms including:
- Utilities (Ex: landline phone bills)
- Postage/small-package courier
- Journal publications
- BearBuy After the Fact Forms
- BearBuy Meeting & Entertainment Payment Request Forms
Reminders:
- Unsuccessful invoice submission inquiries should be directed to Transcepta.
- Suppliers should escalate to their department contact only if the related PO or other document requires their correction in order to match invoice.