Employee Travel to UCSF Locations

Under University of California (UC) G-28 Travel Regulations policy, reimbursing employee commuting expenses to a campus location is not allowed. For this reason, UCSF employees whose job duties are classified as “fully onsite” or as “flexible” are not eligible for reimbursement of costs to travel to UCSF locations.

For UCSF employees whose job duties are classified as “fully offsite,” the work location is not a University location. The fully offsite work arrangement is for the convenience of UCSF and thus the employee’s home is considered as the work location. The employee may be reimbursed for travel expenses to a UCSF location if they meet the following requirements:

• Travel may not be more frequent than four trips per fiscal year.
• The employee’s home location must be outside of the nine San Francisco Bay Area counties: San Francisco, Marin, Alameda, Santa Clara, Sonoma, Solano, San Mateo, Napa, and Contra Costa.
• For UCSF Fresno employees, the employee’s home location must be outside of Fresno and Madera County.

Due to the changing policy and operational environment, this guidance will be re-evaluated in 12 months from August 2023.

Departments have the discretion to be more restrictive than this guidance and must approve all travel and reimbursements. Consult with your department on whether your travel can be reimbursed under this guidance.

As with all reimbursements, the employee and their department are responsible for complying with relevant UC policies and procedures and this guidance. If you have questions, please contact your supervisor.

If you would like to validate your employee’s work location classification (e.g. Flexible, Onsite, or Fully Offsite), that can be accessed by looking at your telework agreements for your team on the “My Team” tab at the telework site or by contacting the Customer Experience Center at 415-353-4545.

View all Employee Travel to UCSF Locations FAQ.