On June 24, 2019, Supply Chain Management began updating the BearBuy Forms, which now include Conflict of Interest and Source Selection and Price Reasonableness sections. These changes were response to changes to the Federal Government’s rules regarding spending federal funds and the State of California audit findings. In addition, the Capital Equipment Form has been enhanced to support gathering equipment attributes. Read more about the changes to the Capital Equipment Form here.
Links for frequently asked questions on:
Source Selection and Price Reasonableness
Why did Supply Chain Management (SCM) update the BearBuy Forms?
When should I complete the Source Selection and Price Reasonableness section?
What is "source selection"?
What is "price reasonableness"?
How do I document "price reasonableness"?
Do I still need to complete a separate Source Selection and Price Reasonableness form?
What happens if I forget to complete the Source Selection and Price Reasonableness section?
What if I have an existing purchase order (PO) and I am doing a change order?
Why is a Sole Source justification needed?
How do I write a good Sole Source justification?
Does source selection and price reasonableness apply to both goods and services?
What is a "non-formal quote," and why is it a thing?
Conflict of Interest
When do I need to fill out the new Conflict of Interest section?
What if I know of or suspect a conflict of interest?
Capital Equipment Form
What is an Equipment Category?
How do I know if my purchase is Used for Research?
Why is Manufacturer Name and Manufacturer Part Number now required to complete the form? This information
What is the Additional Equipment Information section used for?
What does "Part of an Existing System" mean?
What does "Track Equipment Components Separately" mean?
How do I provide Capitalization Instructions?
What does "In a Core" mean?
What does "Exclude from Capital Equipment Web Search" mean?
What is "Curator?"