Overview
Frequently asked questions for meetings, entertainment, and events.
Q: Will the invoice get paid if I attach it to the Facility Rental form in BearBuy?
A: No, all invoices must be emailed to UCSF Accounts Payable at [email protected] for processing. Please read the detailed Payment Processing Instructions for how to request payment.
Q: Can I email the invoice to [email protected] before the BearBuy requisition is fully approved?
A:Yes; however, the invoice will not be paid until the requisition is fully approved and the invoice is reviewed/approved by Accounts Payable.
Q: How do I submit the Facility Rental form in BearBuy?
A: Please review the BearBuy Shopper Training for how to place an order using a form.
Q: How do I view the status of the requisition in BearBuy?
A: Please review the BearBuy Shopper Training for how to view your pending and recent orders.
Q: How do I view the status of a voucher (invoice)?
A: Please review the Payment Status training.
Q: How do I request rush processing of a voucher (invoice)?
A: First, follow the Payment Processing Instructions and submit the required paperwork to [email protected]. Then, open a ticket with SCM Response Team to request rush processing of the voucher.
Q: Should I ask the vendor to submit the invoice through Transcepta?
A: No, invoices related to a Facility Rental should not be submitted through Transcepta. Read more about Transcepta Exclusions.
Q: Where can I find more information on completing the Conflict of Interest or Price Reasonableness and Source Selection sections on the form?
A: Read the BearBuy Forms FAQs.