UCSF partnered with Vantage Point Logistics (VPL) to make it possible to pay FedEx invoices with a BearBuy purchase order (PO). When you enroll your FedEx Account in the Outbound Freight Program, the FedEx Account is switched to electronic invoicing through VPL. VPL will automatically process your FedEx invoices and submit electronic invoices through BearBuy to your VPL Outbound Freight PO.
Benefits to your department:
- Electronic invoicing eliminates the need to receive and process paper FedEx invoices.
- Invoices are viewable in BearBuy.
- Reconciling shipping charges is easier with VPL's shipping activity reports.
- The BearBuy requisition approval process brings increased visibility to FedEx shipping.
Getting Started:
1. Open a FedEx Account
2. Establish a PO using the Outbound Freight form in BearBuy
3. Enter your PO Number on your FedEx shipping labels
Frequently Asked Questions:
FedEx Accounts
My department already has a FedEx Account. Do we need to open a new account?
Is my department's FedEx Account automatically enrolled in the Outbound Freight Program?
Is my department required to enroll our FedEx Account in the Outbound Freight Program?
Does each person in my department need their own FedEx Account?
How do I access my fedex.com account?
How do I contact FedEx customer service?
Purchase Orders
Does my department need to create a new PO for each shipment?
Do I need to create a new PO each year?
Does the PO expire?
How do I add more money to the PO?
Can my department create more than one PO for our FedEx Account?
Several labs in our department share a FedEx Account, but we need to charge each lab's shipments to their own funding source (chartstring). Can BearBuy accommodate this?
Do I need to create a "default" PO for each funding source?
Can I add more than one Outbound Freight form to my cart?
Can I list more than one FedEx Account on the Outbound Freight form?
Shipping Labels
Do I need to reference my PO Number on each shipment?
What happens if I forget to enter the PO Number on the shipping label?
Now that I have a PO for FedEx billing, should I change how I ship my packages?
Viewing Invoices
How do I view the charges in BearBuy?
How do I view the charges in MyReports?
I don't recognize this charge. How do I report this?
Last Updated: December 2022