Which BearBuy forms don’t generate a purchase order (PO) for the supplier?

Payment Request, Meeting & Entertainment Payment Request, After The Fact PO.

The purpose of these forms is to request payment for a transaction that doesn’t require a PO or to pay an invoice for goods/services where a PO was not previously created for the purchase.

Once your requisition is fully approved, a PO and voucher will be generated in BearBuy.

Hint: The PO is for internal UCSF use only and should not be shared with the supplier—the supplier will not be able to submit an invoice to UCSF referencing the PO Number. An internal PO will show “Supplier New Order” under the Status tab in BearBuy.

Depending on the type of transaction, the voucher will route to a specific SCM Accounts Payable (AP) audit queue, such as the Honorarium audit queue. AP approval is required before payment is released to the supplier. All vouchers are audited and approved in the order they are received. Audit and approval time varies depending on the number of submissions to a specific queue.

Please note: If any documentation is missing or additional information is required, the auditor will reach out via the comment section of the voucher directly in BearBuy. Missing documentation will cause additional delay in the procure-to-pay process. Please do not email auditors directly. For audit purposes, communication must be within the comment section in BearBuy.