1. Login to your UCSF MyAccess account.
2. Click on the BearBuy link to open the application.
3. Note: You may need to click the Manage Favorites button in UCSF MyAccess to view the complete list of applications.
   

1. In BearBuy, scroll to the bottom of the homepage to find the Standing Order Amt form (in the Forms for Specific Purchases section).
   
2. Click on the form to open it.
   
3. The form opens in your browser window.
   

Read the instructions on the left side of the form and enter all required information indicated with an asterisk (*) on the form.

1. Supplier: The form will default the supplier to ReadyRefresh; do not change the supplier name on the form.
2. Product Description: Enter your ReadyRefresh Account Number. If you don't have a ReadyRefresh Account, please contact ReadyRefresh for assistance.
3. Price: Enter a dollar amount. It's recommended to enter an amount that will cover your estimated costs for at least six months or one year. You can submit a Change Order later to increase the PO amount, if needed.
4. HIPAA: Select "No."
5. Special Instruction to Supplier: When replacing a PO with a new PO, please enter a comment, e.g., "Please replace PO B001234567 for this account."
6. Conflict of Interest: Select the radio button to agree to the statement.
7. Price Reasonableness & Source Selection: Select the radio button for "Not Required."
8. When finished, select Add and go to Cart (or Add to new Cart) from the Available Actions at the top of the form. Then, click the Go button to add the form to your cart.
   

1. Assign the cart to your department’s Requester to complete the checkout process and submit the request.
2. After the request is submitted, it will route to your department’s Requisition Approver for approval (regardless of dollar amount) and may require approval from your Department-Assigned Buyer (for transactions > $10,000).
3. Once the requisition is fully approved, a purchase order (PO) will be dispatched to ReadyRefresh.
4. ReadyRefresh will submit invoices directly to BearBuy electronically (cXML), referencing your PO Number.

Please contact ReadyRefresh directly to open an account.

Click here for help finding contact information for ReadyRefresh and other agreement suppliers.

No, please submit only one form per cart. ReadyRefresh requires that you have only one PO per account, and the PO can have only one line.

No, please don't. ReadyRefresh will invoice the same PO Number month-after-month.

Please submit a Change Order in BearBuy. On the form, select Change Unit Price/Amount (Forms Only) as the type of change.

Please submit a Change Order in BearBuy. On the form, select Chartfield Change (Account Code) as the type of change. Enter your new chartstring in the Accounting Codes section on the Change Order requisition.

1. First, submit a new Standing Order Amt form in BearBuy. On the form, enter your ReadyRefesh Account Number in the Product Description field. In the Special Instruction to Supplier text box, enter a comment indicating you are replacing the old PO, e.g., "Please replace PO B001234567 for this account."
2. Then, submit a Change Order in BearBuy to request to close your old PO. On the form, select Close Entire PO (and Remove Lien) as the type of change, and provide your new PO Number so that we may reference it when closing the PO. This will help prevent/resolve potential invoicing problems.

Please contact ReadyRefresh directly to close an account.

Please submit a Change Order in BearBuy. On the form, select Close Entire PO (and Remove Lien) as the type of change. Please explain whether you closed the ReadyRefresh Account or replaced the PO with a new PO (and provide the new PO Number).

If you are closing the ReadyRefresh Account, please contact ReadyRefresh directly to request to close the account *before* submitting the Change Order in BearBuy to close the PO.

No, please don't ask ReadyRefresh to submit invoices through Transcepta. ReadyRefresh will submit invoices directly to BearBuy electronically (cXML), referencing your PO Number.

Yes, your department can use the company of your choosing. One alternative is DS Services of America (Sparkletts/Alhambra). When using a company other than ReadyRefresh, do not use the Standing Order Amt form. Instead, you'll use the Amount-based PO form.