The Supply Chain Management (SCM) Response Team, in collaboration with SCM Financial Operations, will be running a series around the question, how do I submit invoices that cannot be submitted using Transcepta? Most invoices must be submitted through Transcepta. However, there are certain invoicing situations that go through a different submission process. For a preview of the upcoming series, review the complete list of Transcepta exclusions and watch the SCM Transcepta webinar.Need help now? Submit questions or comments using the feedback option on the UCSF SCM Internal Support form.
Per the University of California (UC) G-28 policy, in limited circumstances and with the proper approvals, UCSF employees may be eligible for reimbursement of dependent travel expenses directly associated with official University business travel. Additional dependent care costs that exceed regular expenses incurred because the employee is traveling on official University business may also be reimbursed in limited circumstances. To assist with the requirements of the policy, a new guide has been published on the Supply Chain Management website. The guide also contains step-by-step instructions on submitting an expense report. Learn more on the Travel-Related Dependent Care page.
In last month’s newsletter, we announced the successful completion of several long-term facility rental agreements. This is an ongoing initiative by our Supply Chain Management (SCM) Strategic Procurement team to enhance UCSF’s event hosting capabilities and reduce friction within our procurement process. We currently have nine long-term agreements: Wedgewood Weddings at the PresidioThe Luma Hotel Rawlston White Retreat Stanford Court HotelOakland Museum of CaliforniaRuth Bancroft GardensThe ExploratoriumMission RockAtwater Tavern New!We hoped these agreements would save everyone involved in the procurement process some time. We’re happy to report that we, indeed, see a reduction in processing time when the campus uses pre-contracted venues. The table above presents data from the facility rental requisition process spanning February 1, 2024, to May 31, 2024. During this time, the campus initiated a total of 159 requisitions for facility rentals. Those requisitions processed through our agreement suppliers experienced a reduction in processing time by five days compared to those with non-agreement suppliers. The time saved in the process results from administrative efficiency and the pre-negotiated terms and conditions embedded in these agreements. We've streamlined the process by eliminating the need for lengthy negotiations over legal terms with each new requisition. This achievement was only possible with the dedicated efforts of our team of professional buyers. We encourage our campus community to continue utilizing these agreements for event needs. For information on how to book a facility for events or meetings, review Facility Rental Agreement. “We look forward to seeing the increased efficiency and predictability these agreements bring to our event-hosting capabilities.” – Andrew Clark, SCM Strategic Procurement Executive Director
The University of California San Francisco (UCSF) has been named a finalist for the Top 100 Supply Chain & Procurement Team Award. This recognition highlights the incredible impact and innovative contributions of our team.Voting runs until July 5. Cast your vote on this voting page to support UCSF and acknowledge our team's excellence in supply chain and procurement.
It was -80 degrees cool to be on hand at UCSF's 12th Annual Chancellor’s Sustainability Awards and hear Senior Vice Chancellor Erin S. Gore talk about a whole-campus effort to retire our least energy-efficient freezers in favor of Energy Star models. The ability to reliably and efficiently cold-store biospecimens is an essential part of research supply chain at UCSF. Thanks to Supply Chain Management (SCM) staff members Dean Shehu (co-lead of the program), Charles Sabia, Greg Phillips, and our warehouse staff, who are there to greet every new freezer at our loading dock and help it to its new home in San Francisco. Congratulations also to our campus collaborators like Trish Hackemack, Mary Anne Hallacy, Gail Lee, and others who make this initiative cooler than cold!Dean shared his gratitude: “We are grateful for the enormous institutional support we’ve received from our SCM colleagues, faculty, senior leadership, and $3 million in funding to replace 300 of the most inefficient ULT freezers. We are proud to be part of a project that will create a lasting improvement in UCSF’s carbon footprint and financial resiliency. Sustainable cold storage management provides an attractive return on investment while proactively protecting valuable research materials.”
On July 1, 2024, the UC Office of the President updated the system-wide purchasing Terms and Conditions. In conjunction with UC Business and Finance Bulletin BUS-43, UC Terms and Conditions must be used when buying goods and/or services. No changes, deletions, exceptions or additions may be made to these documents, outside of certain allowable exceptions dictated by UC Office of the President, without exceptional approval from the Chief Procurement Officer. If a supplier requests that their terms and conditions be used or requests changes to UC Terms and Conditions, tell the supplier that UC Terms and Conditions are mandated. If the supplier continues to push back, alert your Supply Chain Management (SCM) Department-Assigned Buyer.
Find related news about the UCSF Greenphire ClinCard.
Starting in the afternoon on July 25, the new Supply Chain Management (SCM) website will completely replace the current site. The transition may take a few hours to complete, and you might experience some slowness or minor issues during this period. If you notice any missing images or slow page load times after 5 p.m. on Thursday, please notify the SCM Communications Team. The website address remains www.supplychain.ucsf.edu with all relevant content from the old site repositioned on the new site. Customers will still be able to find content, access linked forms and documents, click through to outside references, and create service tickets as they did before. We will continue to monitor traffic and collaborate with subject matter experts to update and enhance the site as it stabilizes. If you have bookmarked pages from the old site for quick reference or to share, please note that these links may not work or may have updated content on the new site. We recommend double-checking your bookmarks and exploring the new site for new bookmark-worthy content. Thank you for your understanding and patience during this transition. We look forward to providing you with an improved online experience with our new SCM website. "SCM Communications started work on cleaning and updating content last fall with the migration happening just this past March. Since then, we have been working on both sites to keep information available for our customers, so we are pleased to see this project come to fruition. We’re indebted to the assistance provided by IT Web Services and our SCM content experts. I’m very proud of all the work completed thus far and believe the new design and layout will make navigating our site a much better experience for the UCSF campus and Health." — Lucky Corral, SCM Interim Communications Lead
Amazon Business Dedicated Delivery managed by SCM Logistics is now available.
GitHub is a developer platform that allows developers to create, store, manage and share their code. GitHub licenses can now be obtained from UCSF IT instead of purchasing from a reseller. There are two types of GitHub licenses available through IT; GitHub Enterprise Cloud and GitHub Enterprise Server (On-Premises). For more information and assistance, contact Jessica Hilt, [email protected].
