UCSF has partnered with U.S. Bank to expand our virtual credit card program known as Payment Plus. This service allows for the system delivery of automated virtual Visa card payments to our suppliers. Our goal is to increase our ability to pay our suppliers faster, improve process efficiency and working capital management, as well as reduce the cost of processing check transactions.We have identified a list of suppliers for this initiative and U.S. Bank is now contacting them to enroll. This initiative is an important part of our procure-to-pay process and we encourage you to promote the benefits of the Payment Plus program to suppliers with whom you interact today, as well as with any new suppliers that you engage.Key benefits UCSF receives from expanding our Payment Plus program are:Reduced costs from a streamlined payment processIncreased spend visibilityRemoving risk of late payment to suppliersKey benefits our suppliers receive from enrolling in Payment Plus may include:Accelerated payment and improved cash flowReduced paperwork and streamlined accounts receivables processReal-time notifications for each card paymentComplete remittance detail to support efficient receivables postingNo changes or modifications to your existing card acceptance proceduresThe current process for purchase orders and invoices will remain the same. The only change will be the payment process. As an added incentive, we will update payment terms for suppliers participating in the Payment Plus program to pay them immediately upon approval of invoices. Please direct suppliers to contact the UCSF Enrollment Team at (888) 560-5014 or email [email protected] if they have questions about the Payment Plus initiative.For more information about the program, please visit Payment Plus. Thank you for supporting the Payment Plus program.
Based on valuable feedback from our campus community, Supply Chain Management (SCM) has developed new guidelines for making payments to community-based individuals/organizations that participate in activities such as advisory boards or other bodies that greatly benefit the University. Payment is requested through the BearBuy Payment Request Form using a new “Community Partner Payments” Activity Type on the form. These changes on the Payment Request Form and the new Community Partner Payment guide clarify the payment process for our campus community and best facilitates the payment process for our valued community-based partners. Learn more on the Community Partner Payments Guide.
Over the last few months, you may have noticed something different from the Supply Chain Management (SCM) Logistics couriers delivering packages across campus. Logistics recently rolled out the Photo Capture Proof of Delivery feature, meaning we now take pictures of packages and gases at the point of delivery to UCSF customers. Prior to the COVID pandemic, Logistics couriers would obtain electronic customer signatures but discontinued the practice and transitioned to annotating a staff member name in their handheld devices who was present when a delivery was made. With the implementation of this new feature, Logistics now takes pictures showing the location as well as the time and date of the 500 packages and 200 gas cylinders delivered daily. Photo capture proof of delivery is a logistics best practice which improves accountability and should give UCSF customers increased confidence in Logistics delivery service. Handling of all these new delivery confirmation photos and making them accessible to UCSF customers was no small technical feat. The Photo Capture Proof of Delivery feature development was led by David Grubbe and Andrew Alcazar from the SCM Systems team who worked over a year through development and system integration, operational business rules implementation, as well as teaming with Campus Life Services Information Technology to ensure 100% security compliance. They also led the training of the new feature with Logistics couriers, like Parnassus distribution team member Jeremiah Yoo, seen in this photo making a delivery. With the increased amount of UCSF customers working away from the office, photo capture proof of delivery enables Logistics couriers to make more successful first-time deliveries and eliminates the need for multiple delivery attempts should no one be available to receive the delivery. Jeremiah sees photo capture as a positive change, most importantly, because of the assurance the photo provides the customer of the delivery.“I see photo capture as a positive change, most importantly, because of the assurance the photo provides the customer of the delivery.” – Jerimiah Yoo, Logistics Services, Parnassus Distribution TeamFor more information on package delivery and photo capture proof of delivery, please visit UCSF Package Delivery Program.
Cell Signaling Technology (CST) has entered into contract to provide discounted antibodies and other lab supplies. CST specializes in protein analysis, ELISA's, proteomics, Western blots, and SiRNA. Contract details. Sigma-Aldrich (MilliporeSigma) has just signed a systemwide contract to provide discounted antibodies, chemicals, and other lab supplies. Contract details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition. See the complete listing of contracts on the UCOP website:General AgreementsLife Science
On July 15, BearBuy was updated with minor visual and functional enhancements to improve your experience. Here are highlights of the changes: Upgraded workflow visualization for clearer visibility into the progress of the document Redesigned form layouts to minimize blank space and optimize the display to reduce the need to scroll Forms now automatically open in a new window, streamlining your workflow and ensuring a more efficient user experience A PowerPoint presentation with details about the enhancements is available on the BearBuy Features Update page of the Supply Chain Management (SCM) website.
UCSF Logistics proudly took a significant step towards environmental sustainability this week by integrating its first electric vehicle (EV) into its diverse fleet. This addition marks another milestone in UCSF’s commitment to reducing carbon emissions and promoting eco-friendly practices across its operations.Operating a fleet of 14 vehicles, ranging from small cargo vehicles to medium-duty trucks, UCSF Logistics provides a wide array of essential services. These services include mail and package delivery, gas cylinder transportation, and critical labor services such as equipment installation and moving services—all indispensable for the smooth functioning of UCSF throughout San Francisco. Together, Logistics and the Office of Sustainability found opportunities to leverage grants that helped offset the initial costs associated with vehicle purchases and EV charging infrastructure. The team was able to source a brand new 2023 E-Transit, saving an additional $5000 when compared to a 2024 van.UCSF Logistics is collaborating with UCSF Facilities to build-out EV charging infrastructure at Oyster Point. Slated for completion by the end of 2025, the charging infrastructure will be crucial for the future expansion of the electric fleet.By adopting green technologies and practices, UCSF Logistics is not just contributing to a healthier planet but is also setting new standards in operational excellence and sustainability in higher education.“This vehicle is the first of many. We’re excited to get electric vehicles to improve the driving experience for our drivers and to create a cleaner last-mile delivery program for UCSF.” – Mel Maxwell, Executive Director UCSF Logistics
Late expense report taxation news article.
2022 guidance on reimbursement for Covid testing.
Thanks does not feel like enough given how your team rallied around ZSFG. I was blown away by your actions as well as the can-do attitude. In addition to feeling grateful, I am so proud to be working with your team.Erin Gore, Senior Vice ChancellorUCSF Finance & AdministrationWhen the powerful storm hit the Bay Area last month, many businesses and residences lost power. At 9 p.m. on March 23 the outages included buildings containing research labs at Zuckerberg San Francisco General Hospital (ZSFG).Because the building is not owned or maintained by UC San Francisco, the University wasn’t notified until the next morning. That’s when Brian Smith, senior associate vice chancellor of Research and Infrastructure Operations, made a call to Supply Chain Management’s (SCM) Strategic Procurement Executive Director Andrew Clark and got the ball rolling.Here’s a timeline of how SCM staff worked together to deliver for the UCSF research community:8 a.m. to 8:45 a.m. – Following Smith’s call, Clark mobilizes his research and buying teams to investigate and prepare contingency plans. He then notifies Greg Macway, interim executive director of Logistics, that the Emergency Operations Center (EOC) would be activated.9 a.m. – Macway heads to Oyster Point to meet with Logistics managers Mark Choi and Charles Sabia to prepare for possible contingencies while keeping daily operations running.10 a.m. – EOC members review the situation, noting that the PG&E estimate for restoring power was 8 p.m. and sample-storage (freezers) temperatures were rapidly increasing. The decision is made to secure dry ice to stabilize temperatures and act as a stopgap in case power was not restored as predicted.10 a.m. to 11 a.m. – SCM Procurement Analyst Chris Gong works directly with Airgas to prep and order 1,000 pounds of dry ice.11 a.m. – Logistics’ staff Jorge Rivas, Scott Yu and Fred Jones pivot from their regular assignments to be dispatched to Hayward to pick up the dry ice and deliver it to ZSFG. 11 a.m. – While the Logistics’ team is enroute, costs and demand are reviewed by the EOC, and it is decided to double the volume to 2,000 pounds of dry ice. The drivers wait for the additional dry ice and then head to ZSFG.2:15 p.m. – Logistics’ drivers arrive at ZSFG and assist facilities and research personnel to transport it to all labs as needed.3:30 p.m. – Power is restored to most buildings, with all buildings back online by 5 p.m.While there were a few key players who jumped into action last Thursday, the success of this effort was not something that just happened. Clark and Dean Shehu, strategic sourcing manager for Research, have executed a multiyear strategy to build relationships with key stakeholders in Research. The level of trust they have built allowed SCM to get ahead of this issue and mobilize our teams. And all SCM staff should be applauded for maintaining daily transactional operations, even when resources were pulled to address this issue."When ZSFG lost power, SCM provided critical assistance, both through the official emergency operations response and informal channels because we had the knowledge, resources, skills and relationships to assist," said Justin Sullivan, associate vice chancellor and chief procurement officer. "It is inspiring when our team has the chance to show its capabilities and how much it cares for the people and mission of UCSF. It's clear from the appreciation we've seen that UCSF knows that SCM is a collaborative and trusted partner who can be counted on to deliver when needed most."
Supply Chain Management (SCM) has been developing training courses to help the UCSF community navigate through our services. The first course is now available in the UC Learning Center and focuses on using MyExpense, the reimbursement submission system. This course walks you through the basics of reimbursement and includes a step-by-step demonstration on submitting your work-related expenses through MyExpense.You can find the course in the UC Learning Center by searching “Submitting an Expense Report Through MyExpense” or use the direct link on the MyExpense Training page under Webinars and e-Courses.Additional courses and training materials are in development and will be announced as they become available. If you have questions or feedback about the course, please send them to the SCM Communications & Customer Experience Team.
