Alaska Airlines is offering an opportunity for University of California (UC) travelers to gain MVP premier status through the end of 2023. You will be required to register with your official UC email address (see promotion details below). Once registered, travelers will automatically get MVP status and those already with status will advance one level (up to MVP Gold 75K).The UC and MVP benefits can be combined, but only if tickets are booked with any of UC’s preferred agencies (including Anthony Travel, Balboa Travel, BCD Travel and UCLA Travel Center). While UC’s contract with Alaska offers priority boarding, access to free preferred seats and potential for premium class upgrades at the airport (based on availability), MVP status provides at least TWO free checked bags and express security line at select airports. This may present a significant cost savings benefit for those traveling on longer flights across the country where luggage and seating are of importance. We encourage you to register today.Alaska Airlines Elite Status Challenge for UC DetailsRegister here by December 31, 2023, and within 10 days of registration you’ll be upgraded to MVP status good for 180 days. (check your email for confirmation and verification)Fly with Alaska within those 180 days to earn an even higher level of elite status, which you’ll enjoy through December 31, 2024.**Fly 2 round trips on Alaska to keep MVP status. Fly 4 round trips on Alaska to earn MVP Gold status. Fly 10 round trips on Alaska to earn MVP Gold 75K status.
Under University of California (UC) G-28 Travel Regulations policy, reimbursing employee commuting expenses to a campus location is not allowed. For this reason, UCSF employees whose job duties are classified as “fully onsite” or as “flexible” are not eligible for reimbursement of costs to travel to UCSF locations.However, for UCSF employees whose job duties are classified as “fully offsite,” the work location is not a University location. The fully offsite arrangement is for the convenience of UCSF and thus the employee’s home is considered as the work location. The employee may be reimbursed for travel expenses to a UCSF location if they meet the following requirements:Travel may not be more frequent than four trips per fiscal year.The employee’s home location must be outside of the nine San Francisco Bay Area counties: San Francisco, Marin , Alameda, Santa Clara, Sonoma, Solano, San Mateo, Napa and Contra Costa.Due to the changing policy and operational environment, this guidance will be re-evaluated in 12 months.As with all reimbursements, the employee and their department are responsible for complying with relevant UC policies and procedures. If you have questions, please contact your supervisor or the SCM Response Team.
Welcome to the new UCSF Supply Chain website. Learn about our move and the improvements made to simplify your experience.
New UC Life Science Supplier Agreement with BioLegendUC San Diego Procurement, on behalf of UC Systemwide Procurement, has secured a new systemwide agreement with BioLegend to provide discounted antibodies and other lab supplies. BioLegend specializes in antibodies, proteins, kits, proteogenomics, and reagents. Contract Details.UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. Sourcing items from these suppliers, when possible, reduces the information required to create a purchase requisition as well as the subsequent review by Buyers to generate a purchase order. Additionally, UC contracts contain discounts on items, services, and shipping. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition.Previously Announced UC Life Science AgreementsUniversity of California (UC) Office of the President has established contracts with the following life science providers:Pacific Biosciences: Specializes in long-read DNA sequencing technology. They sell instruments, consumables, and software for genetic analysis. Contract Details. Matheson Gases: To provide gases, accessories, service agreements, maintenance, software updates, installations, and services systemwide. Gases include but are not limited to laboratory, industrial, medical, and related accessories and services. Specifically, dewars, cylinder gases (including a rental model), bulk, liquid helium, liquid nitrogen, dry ice delivery, equipment hard goods, accessories, as well as maintenance of gases for UC-owned and supplier-owned equipment in compressed and cryogenic form. Contract Details. Gentinge AB: Provides equipment and maintenance services for autoclaves and sterilizers, washers and cage washers. Contract Details. Bioneer Inc: Bioneer is a provider of oligonucleotide-based therapeutics, PCR diagnostics as well as drug screening tools. Their core competencies reside in DNA/RNA oligonucleotide synthesis chemistry, process development and instrument technology. Contract Details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by Supply Chain Management Strategic Procurement. Sourcing items from these suppliers, when possible, reduces the information required to create a purchase requisition as well as the subsequent review by campus buyers to generate a purchase order. The listed suppliers have competitively bid systemwide agreements with the UC; therefore, no additional justifications are needed when submitting your requisition. A complete list of UC Contracts are below. General AgreementsLife Science
Business-related gift card purchases can be made with your UCSF procurement card (P-Card) using the UCSF Amazon Business P-Card portal. The Amazon Business P-Card portal is available exclusively for P-Card holders only. All P-Card holders receive invitations to register for an Amazon Business P-Card portal account. After you have an account, access the P-Card portal by navigating to Amazon Business (business.amazon.com). This is a separate site from the BearBuy Amazon Business punch-out. Be sure to read training materials on the SCM website to learn details about the portal. Gift cards are not available in the BearBuy Amazon Business punch-out and are only available through the Amazon Business P-Card portal. Don’t have a P-Card? Apply for one! SCM encourages departments to apply for a P-Card. To learn more about P-Card and how to apply for one visit our P-Card pages: Go to Finance Secure Log in using your UCSF MyAccess credentials On the left-hand side click on Card Programs Click on Procurement Card Program to learn more about the program and how to request a P-Card For departments engaged in a research study without a P-Card, learn more about your options for purchasing gift cards here.
University of California Office of the President (UCOP) has established contracts with the following life science providers. Integrated DNA Technologies (IDT): IDT develops, manufactures, and markets nucleic acid products for the life sciences industry in the areas of academic and commercial research, agriculture, medical diagnostics, and pharmaceutical development. Contract Details. Pacific Biosciences: Specializes in long-read DNA sequencing technology. They sell instruments, consumables, and software for genetic analysis. Contract Details. Matheson Gases: To provide gases, accessories, service agreements, maintenance, software updates, installations, and services systemwide. Gases include but are not limited to laboratory, industrial, medical, and related accessories and services. Specifically, dewars, cylinder gases (including a rental model), bulk, liquid helium, liquid nitrogen, dry ice delivery, equipment hard goods, accessories, as well as maintenance of gases for UC-owned and supplier-owned equipment in compressed and cryogenic form. Contract Details. Gentinge: AB autoclaves and sterilizers: To provide equipment and maintenance services for Autoclaves/Sterilizers, washers and cage washers. Contract Details. Bioneer Inc: Bioneer is a provider of oligonucleotide-based therapeutics, PCR diagnostics as well as drug screening tools. Their core competencies reside in DNA/RNA oligonucleotide synthesis chemistry, process development and instrument technology. Contract Details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. Sourcing items from these suppliers, when possible, reduces the information required to create a purchase requisition as well as the subsequent review by Buyers to generate a purchase order. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition. A complete list of UC Contracts are below. General Agreements Life Science
The University of California Office of the President (UCOP) recently increased the maximum lodging rate for business travel of less than 30 days within the continental United States (48 contiguous states and the District of Columbia) from $275 to $333 per night (not including taxes and mandatory hotel fees). This new rate is effective for travel that occurred on and after January 1, 2024, but only applies to expense reports that are created and submitted in MyExpense after April 19, 2024. UCOP has revised Business and Finance Bulletin G-28, Travel Regulations, to include this information. For more information on business travel, visit SCM’s Travel webpage. Review further details below:Issuance LetterBusiness and Finance Bulletin G-28
The Supply Chain Management (SCM) Response Team, in collaboration with SCM Financial Operations, will be running a series around the question, how do I submit invoices that cannot be submitted using Transcepta? Most invoices must be submitted through Transcepta. However, there are certain invoicing situations that go through a different submission process. For a preview of the upcoming series, review the complete list of Transcepta exclusions and watch the SCM Transcepta webinar.Need help now? Submit questions or comments using the feedback option on the UCSF SCM Internal Support form.
Last month’s Earth Month Lunch Flyover series was a success with 17 sessions from various travel suppliers and University of California (UC) partners with 814 participants from across the UC! Those who attended the Marriott session had the opportunity to present suggestions toward sustainability. We received the official certificate that 25 trees were planted by the Arbor Day Foundation on behalf of the UC. The UC Travel Office continues efforts to provide meaningful, travel-related guidance for UC travelers, including regular webinars that will begin May 15 where results from the annual travel survey (with year-over-year comparisons) will be shared. More sessions, including upcoming town hall opportunities, will be announced as they are confirmed. As the summer months get underway, navigating varying aspects of travel can be challenging and the following tips can help ease some of the frustrations: Plan and book ahead as much as possible: Airfare prices continue to increase, and availability of decently priced hotel rooms grows scarce. Travelers are at risk of being priced out of reasonable rates if they wait too long to confirm trips. Book the first flight of the day out to your destination: Delays compound throughout the day - if possible, book the nonstop flights (which potentially reduce CO2 emissions as well). Stick with the same airline all the way to your destination: Airlines can only commit to their own schedules; and, if one cancels, it is not the responsibility of the other to adjust your connecting flight. Carefully note airline schedule changes: Do not act on them immediately, unless your flight is within a couple of days of the change (our webinar recording found in the travel portal on schedule changes dives into why you should allow yourself time to research your options from full cancellations to destination changes to airline switches). Understand your rights and options in the event of major cancelations or excessive delays. We have also found that travelers who sign up for the miles and loyalty programs tend to have additional advantages. While UC’s contracts offer various benefits such as priority boarding, access to free preferred seats and potential for premium class upgrades at the airport (based on availability), loyalty programs could elevate some of these benefits even more and possibly provide free checked bags, all of which may present travelers a significant cost savings benefit. These loyalty programs could sometimes be the difference between members and regular travelers, especially with car rentals where drivers may be able to skip excessively long lines at the airport counter and directly drive off the lot. If you have higher status at a particular airline, you may be able to take advantage of UC specific status match programs with Alaska, Delta, and United. You can also link your personal United, Uber, Hertz, and Enterprise accounts to UC and gain significant benefits. All links can be found in the travel portal: United “Break for Business” gives up to 10% discount when booking directly at united.com. Hertz and Enterprise allow access to all UC contracted rates when reserving a vehicle on their websites. Uber Business provides Priority Pick-up where our travelers are prioritized over others, especially at peak/high demand times or areas (such as conventions or airports) Finally, we encourage you to explore the travel portal for other benefits such as weekend/holiday rates with CQ (Club Quarters) with deep discounts averaging 65% (and could go up to 150%). Our new Sustainability page is also a great resource to help you understand green travel and your global footprint.
Per the University of California (UC) G-28 policy, in limited circumstances and with the proper approvals, UCSF employees may be eligible for reimbursement of dependent travel expenses directly associated with official University business travel. Additional dependent care costs that exceed regular expenses incurred because the employee is traveling on official University business may also be reimbursed in limited circumstances. To assist with the requirements of the policy, a new guide has been published on the Supply Chain Management website. The guide also contains step-by-step instructions on submitting an expense report. Learn more on the Travel-Related Dependent Care page.
