Welcome to the new UCSF Supply Chain website. Learn about our move and the improvements made to simplify your experience.
New UC Life Science Supplier Agreement with BioLegendUC San Diego Procurement, on behalf of UC Systemwide Procurement, has secured a new systemwide agreement with BioLegend to provide discounted antibodies and other lab supplies. BioLegend specializes in antibodies, proteins, kits, proteogenomics, and reagents. Contract Details.UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. Sourcing items from these suppliers, when possible, reduces the information required to create a purchase requisition as well as the subsequent review by Buyers to generate a purchase order. Additionally, UC contracts contain discounts on items, services, and shipping. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition.Previously Announced UC Life Science AgreementsUniversity of California (UC) Office of the President has established contracts with the following life science providers:Pacific Biosciences: Specializes in long-read DNA sequencing technology. They sell instruments, consumables, and software for genetic analysis. Contract Details. Matheson Gases: To provide gases, accessories, service agreements, maintenance, software updates, installations, and services systemwide. Gases include but are not limited to laboratory, industrial, medical, and related accessories and services. Specifically, dewars, cylinder gases (including a rental model), bulk, liquid helium, liquid nitrogen, dry ice delivery, equipment hard goods, accessories, as well as maintenance of gases for UC-owned and supplier-owned equipment in compressed and cryogenic form. Contract Details. Gentinge AB: Provides equipment and maintenance services for autoclaves and sterilizers, washers and cage washers. Contract Details. Bioneer Inc: Bioneer is a provider of oligonucleotide-based therapeutics, PCR diagnostics as well as drug screening tools. Their core competencies reside in DNA/RNA oligonucleotide synthesis chemistry, process development and instrument technology. Contract Details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by Supply Chain Management Strategic Procurement. Sourcing items from these suppliers, when possible, reduces the information required to create a purchase requisition as well as the subsequent review by campus buyers to generate a purchase order. The listed suppliers have competitively bid systemwide agreements with the UC; therefore, no additional justifications are needed when submitting your requisition. A complete list of UC Contracts are below. General AgreementsLife Science
Business-related gift card purchases can be made with your UCSF procurement card (P-Card) using the UCSF Amazon Business P-Card portal. The Amazon Business P-Card portal is available exclusively for P-Card holders only. All P-Card holders receive invitations to register for an Amazon Business P-Card portal account. After you have an account, access the P-Card portal by navigating to Amazon Business (business.amazon.com). This is a separate site from the BearBuy Amazon Business punch-out. Be sure to read training materials on the SCM website to learn details about the portal. Gift cards are not available in the BearBuy Amazon Business punch-out and are only available through the Amazon Business P-Card portal. Don’t have a P-Card? Apply for one! SCM encourages departments to apply for a P-Card. To learn more about P-Card and how to apply for one visit our P-Card pages: Go to Finance Secure Log in using your UCSF MyAccess credentials On the left-hand side click on Card Programs Click on Procurement Card Program to learn more about the program and how to request a P-Card For departments engaged in a research study without a P-Card, learn more about your options for purchasing gift cards here.
University of California Office of the President (UCOP) has established contracts with the following life science providers. Integrated DNA Technologies (IDT): IDT develops, manufactures, and markets nucleic acid products for the life sciences industry in the areas of academic and commercial research, agriculture, medical diagnostics, and pharmaceutical development. Contract Details. Pacific Biosciences: Specializes in long-read DNA sequencing technology. They sell instruments, consumables, and software for genetic analysis. Contract Details. Matheson Gases: To provide gases, accessories, service agreements, maintenance, software updates, installations, and services systemwide. Gases include but are not limited to laboratory, industrial, medical, and related accessories and services. Specifically, dewars, cylinder gases (including a rental model), bulk, liquid helium, liquid nitrogen, dry ice delivery, equipment hard goods, accessories, as well as maintenance of gases for UC-owned and supplier-owned equipment in compressed and cryogenic form. Contract Details. Gentinge: AB autoclaves and sterilizers: To provide equipment and maintenance services for Autoclaves/Sterilizers, washers and cage washers. Contract Details. Bioneer Inc: Bioneer is a provider of oligonucleotide-based therapeutics, PCR diagnostics as well as drug screening tools. Their core competencies reside in DNA/RNA oligonucleotide synthesis chemistry, process development and instrument technology. Contract Details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. Sourcing items from these suppliers, when possible, reduces the information required to create a purchase requisition as well as the subsequent review by Buyers to generate a purchase order. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition. A complete list of UC Contracts are below. General Agreements Life Science
The University of California Office of the President (UCOP) recently increased the maximum lodging rate for business travel of less than 30 days within the continental United States (48 contiguous states and the District of Columbia) from $275 to $333 per night (not including taxes and mandatory hotel fees). This new rate is effective for travel that occurred on and after January 1, 2024, but only applies to expense reports that are created and submitted in MyExpense after April 19, 2024. UCOP has revised Business and Finance Bulletin G-28, Travel Regulations, to include this information. For more information on business travel, visit SCM’s Travel webpage. Review further details below:Issuance LetterBusiness and Finance Bulletin G-28
The Supply Chain Management (SCM) Response Team, in collaboration with SCM Financial Operations, will be running a series around the question, how do I submit invoices that cannot be submitted using Transcepta? Most invoices must be submitted through Transcepta. However, there are certain invoicing situations that go through a different submission process. For a preview of the upcoming series, review the complete list of Transcepta exclusions and watch the SCM Transcepta webinar.Need help now? Submit questions or comments using the feedback option on the UCSF SCM Internal Support form.
Per the University of California (UC) G-28 policy, in limited circumstances and with the proper approvals, UCSF employees may be eligible for reimbursement of dependent travel expenses directly associated with official University business travel. Additional dependent care costs that exceed regular expenses incurred because the employee is traveling on official University business may also be reimbursed in limited circumstances. To assist with the requirements of the policy, a new guide has been published on the Supply Chain Management website. The guide also contains step-by-step instructions on submitting an expense report. Learn more on the Travel-Related Dependent Care page.
In last month’s newsletter, we announced the successful completion of several long-term facility rental agreements. This is an ongoing initiative by our Supply Chain Management (SCM) Strategic Procurement team to enhance UCSF’s event hosting capabilities and reduce friction within our procurement process. We currently have nine long-term agreements: Wedgewood Weddings at the PresidioThe Luma Hotel Rawlston White Retreat Stanford Court HotelOakland Museum of CaliforniaRuth Bancroft GardensThe ExploratoriumMission RockAtwater Tavern New!We hoped these agreements would save everyone involved in the procurement process some time. We’re happy to report that we, indeed, see a reduction in processing time when the campus uses pre-contracted venues. The table above presents data from the facility rental requisition process spanning February 1, 2024, to May 31, 2024. During this time, the campus initiated a total of 159 requisitions for facility rentals. Those requisitions processed through our agreement suppliers experienced a reduction in processing time by five days compared to those with non-agreement suppliers. The time saved in the process results from administrative efficiency and the pre-negotiated terms and conditions embedded in these agreements. We've streamlined the process by eliminating the need for lengthy negotiations over legal terms with each new requisition. This achievement was only possible with the dedicated efforts of our team of professional buyers. We encourage our campus community to continue utilizing these agreements for event needs. For information on how to book a facility for events or meetings, review Facility Rental Agreement. “We look forward to seeing the increased efficiency and predictability these agreements bring to our event-hosting capabilities.” – Andrew Clark, SCM Strategic Procurement Executive Director
The University of California San Francisco (UCSF) has been named a finalist for the Top 100 Supply Chain & Procurement Team Award. This recognition highlights the incredible impact and innovative contributions of our team.Voting runs until July 5. Cast your vote on this voting page to support UCSF and acknowledge our team's excellence in supply chain and procurement.
It was -80 degrees cool to be on hand at UCSF's 12th Annual Chancellor’s Sustainability Awards and hear Senior Vice Chancellor Erin S. Gore talk about a whole-campus effort to retire our least energy-efficient freezers in favor of Energy Star models. The ability to reliably and efficiently cold-store biospecimens is an essential part of research supply chain at UCSF. Thanks to Supply Chain Management (SCM) staff members Dean Shehu (co-lead of the program), Charles Sabia, Greg Phillips, and our warehouse staff, who are there to greet every new freezer at our loading dock and help it to its new home in San Francisco. Congratulations also to our campus collaborators like Trish Hackemack, Mary Anne Hallacy, Gail Lee, and others who make this initiative cooler than cold!Dean shared his gratitude: “We are grateful for the enormous institutional support we’ve received from our SCM colleagues, faculty, senior leadership, and $3 million in funding to replace 300 of the most inefficient ULT freezers. We are proud to be part of a project that will create a lasting improvement in UCSF’s carbon footprint and financial resiliency. Sustainable cold storage management provides an attractive return on investment while proactively protecting valuable research materials.”
