Department Guide to Transcepta

Electronic invoicing is UCSF’s preferred method of billing. Suppliers who receive a UCSF campus purchase order through BearBuy are required to submit invoices and credits through Transcepta, our electronic invoice solution. 

Invoices must be submitted by the supplier directly to Transcepta. UCSF employees cannot submit invoices to Transcepta on behalf of the supplier. For this reason, please encourage your supplier to register for Transcepta. 

Here are a few reasons suppliers should use Transcepta:

  • Registration is simple
  • Suppliers pay no fees to participate
  • There are four methods available for submitting invoices
  • Faster processing of invoices
  • Increased productivity and reduced costs for supplier
  • Supporting the University green initiatives by eliminating paper invoices

We have outlined below how suppliers can register and the UCSF Transcepta site has video instructions and a link to a registration form. Some suppliers have been automatically registered with Transcepta and others will need to self-register. See our Transcepta Tips & Tricks page to learn how to check if a supplier is registered. Keep in mind that suppliers must first have a UCSF supplier profile to supply goods or services to the University and that Transcepta electronic invoicing does not apply to UCSF Health (Medical Center) invoices. 

For more information, please refer suppliers to our Supplier Guide to Transcepta and Doing Business with UCSF pages. 

Graphic of invoicing steps