The following questions were submitted prior to or during the Supply Chain Management (SCM) Honorarium, Gift, Purchase Orders and Research Subject Payments webinar held on January 27.
Do we pay honorarium through BearBuy?
What is the specific documentation needed for honorarium payments?
The SCM website says an individual can choose to assign or transfer their honoraria to another individual or entity, so we can submit payment to the entity, correct?
Can an individual decline an honorarium for themselves and request payment to her clinic that she owns instead?
How do you pay honorarium to speakers outside of USA (without social security number) is the honorarium taxed?
Are there certain forms needed if an honorarium is over a certain amount?
What is the difference between participant incentive payments and honoraria?
One of my Principal Investigators (PIs) received an honorarium but it was paid in a restricted account and it's not allowed. How do I find out who paid the honorarium and the purpose? That information is not available to me in UCPath.
Can you please confirm the service level time for approval from AP on BearBuy Honoraria?
Is the University considering working with reloadable debit cards for study participant incentives?
Are gifts to non-employees taxable?
Can you talk more about an appropriate “business purpose” for gifts to non-employees?
How would I understand all the necessary forms that are needed to submit a Purchase Order (PO) for amount-based POs or professional services PO?
How do you access the Procurement 101 training? I was unable to find it at the Learning Center.
Please describe the difference between the PO types for hiring someone for services.
Are there any downsides to requesting a Procurement Card (P-Card)?
How do you define "low value and low risk" for purchasing with P-Cards?
If a supplier doesn't accept POs or refuses to use Transcepta, what do you advise?
Is there a possibility for us to review vendor invoices directly in Transcepta? Sometime they have questions and I cannot see what they see.
When should we add a supplier in BearBuy versus referring supplier to the Transcepta registration process?
How much faster are payments through Transcepta?
We have summer interns that we need to pay for their work by an hourly rate. Usually they are from other institutions, but sometime they are from UC. What is the best way to go about paying these interns? PO or payroll?
If an invoice is incorrect and a correction needs to be made, is there a preference on how to handle this? Is a credit memo preferred over refusing the original invoice and having a new one issued?