Start planning events to ensure details, payments, and venue bookings are handled smoothly, with additional support from SCM Strategic Procurement who have simplified booking and payment processes through contracted local venues.
UCSF IT is your resource for tech support from laptop to printing and access issues--use the IT ticketing system to get prompt assistance.
The latest information on working at the Mission Center Building and our schedule exceptions.
Due to payroll tax reporting deadlines and the number of pay periods remaining in 2026, all employee relocation and childcare expense reimbursement claims must be submitted and received by October 30 for processing and payment by the end of 2026. Relocation expense reimbursements must be emailed to [email protected] by October 30. Childcare expense reimbursement claims must be submitted and received by SCM in MyExpense by October 30. The expense claims must be complete, accurate, policy-compliant, and have the appropriate approvals to be paid in 2026. Relocation and childcare expense reimbursement claims that are incomplete or received after the deadline will be reimbursed in or after January 2027.
The University of California's mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will increase in accordance with the Internal Revenue Service (IRS) standard mileage rates. The following new rates are effective for expenses incurred on or after July 1, 2026 and apply only to expense reports created and submitted in MyExpense or Travel Expense Vouchers (TEV) on or after October 12, 2026: The reimbursement rate for the use of a private automobile for University business travel will increase from 72.5 cents a mile to 76 cents a mile. The reimbursement rate for driving an automobile in connection with a move/relocation will increase from 20.5 cents per mile to 23.5 cents per mile. (Note that reimbursements for moving-related expenses, including mileage, are considered taxable wage income as of January 1, 2018). As a public agency, University employees traveling on official business should observe normally accepted standards of propriety in the type and manner of expenses they incur and avoid any expenditure that would appear extravagant or lavish under the circumstances.
Justin Check In | All Things Admin | Flu Shot Deadline | Open Enrollment | Discontinuation of NAVY Shuttle | New Parking App | BayPass Webinars | State of The University | Rachelle Armstrong | Kudos to Cecilia, Stanley, and Leonard
In August, our Small Business Office showed up to outreach at two local events: the Procurement Matchmaking with the California Hispanic Chamber of Commerce 47th Annual Conference and the Taste of Bayview event with local caters. We participated in the Procurement Matchmaking at the event during the 47th Annual Statewide Convention held on August 20 to explore opportunities for businesses to compete, grow, and become part of broader supply chains. The conversations and connections made during this event are an important part of CHCC’s mission to build concrete bridges between corporate leaders, public agencies, public utilities, and California’s small business community. We hope the connections made during the event lead to meaningful relationships and future opportunities for both buyers and suppliers. To view the list of businesses that want to work with UCSF see the list here AIM Procurement & Small and Local Business Outreach Event Connection FormPlease remember to onboard new suppliers through Graphite accordingly.
When registering a new supplier with UCSF, one requirement can sometimes catch suppliers by surprise: providing a current certificate of insurance (COI). All UCSF registered suppliers must have up-to-date insurance documentation on file. Insurance is a mark of quality for our suppliers, and a COI is more than just another document in the registration process. All UCSF registered suppliers have up-to-date insurance documentation on file. Insurance demonstrates a level of functional maturity that UCSF expects from their business partners. Proof of insurance is a necessary protection. A supplier can put our whole institution at risk. UCSF suppliers are required to maintain insurance appropriate to the goods or services they provide and the risks associated with the engagement. From copyrights to physical safety, insurance enables us to partner with confidence. Since the launch of Graphite Connect for supplier registration, system administrators have tracked proof of insurance as a stumbling block for suppliers looking to partner with us. What can you do to make COI collection smoother? Before starting a new supplier registration in Graphite: Tell your supplier about the insurance requirement upfront. Be aware that it is an up-front requirement and communicate to your supplier contact before starting the Graphite process that our COI requirement entails meticulous documentation. Suppliers can find more information on doing business with UCSF on our website. Make sure you are working with the right representative. Make your intended supplier representative (or representatives) aware that they will need access to digital copies of their critical business documents to navigate our supplier registration process. This may be simple if the supplier is an individual; but may involve escalations through the organization to the appropriate document-keeper in some cases. Encourage suppliers to follow all Graphite instructions carefully. Give your contact a heads-up that copies of documents and attestations must be properly posted online. The supplier contact must follow the directions on the Graphite interface to post digital documents and complete all the attestations and steps related to insurance to continue in the registration process. Know there may be an option for suppliers without appropriate coverage. If an intended supplier does not have insurance or appropriate insurance coverage, we offer suppliers the option to purchase UCSF's Campus Connection insurance coverage. For more information on CampusConnexions visit the Risk Management website. And finally, plan for adequate processing time. Emphasize to your supplier that the process will likely take days to complete, and that they will need to be on the look-out for emails and updates in the Graphite system. Their vigilance and commitment will ensure that no time is lost due to communication gaps. Setting expectations early can make a significant difference. Before inviting a new supplier to register, make sure they understand that proof of appropriate insurance is an important part of becoming a UCSF supplier partner, and that having their documentation ready can help keep registration moving.
Hertz has updated its cross-border rental policy for vehicles rented in the United States. Historically, travel into Mexico was available only for eligible rentals originating from select border-state locations. Going forward, vehicles rented in the United States will no longer be permitted to travel into Mexico. This update further aligns Hertz’s policy with common industry practices regarding vehicle travel into Mexico and supports operational consistency across their network. What Travelers Need to Know U.S. Rentals: Vehicles rented from Hertz in the United States may not be driven into Mexico. Rentals in Mexico: This change does not affect Hertz operations within Mexico. UC travelers who need a rental vehicle while in Mexico may continue to rent from Hertz locations in Mexico, subject to applicable rental terms and requirements. Travel to Canada: Eligible cross-border rentals between the United States and Canada are not affected by this policy change. For more information on car rentals, visit the Travel pages on the UCSF Supply Chain Management website.
October Calendar | New Buyer | Website Report | Learning Opportunities | Praise Box and Kudos | Celebrate
