How to review and approve invoices in Oracle Cloud as a Cost Center Owner for UCSF Health.
The UCSF Anchor Institution Mission (AIM) and University of California (UC) Systemwide Procurement teams attended the third annual San Francisco International Airport Resource Fair as exhibitors on March 24 at the Oakland Convention Center. The resource fair, geared towards attendees looking for workforce opportunities, was hosted by the San Francisco International Airport in partnership with the City of Oakland and the Business Outreach Committee—a consortium of public agencies across the Bay Area. AIM and UC Systemwide Procurement represented the strategic small business partners for local procurement outreach, and UCSF Real Estate held a session on conducting business with their department. The certified business exhibitors included professional services consultants and representatives from IT services, business lending partners, and design service firms. If you are looking to explore new locally based businesses for your procurement needs, please see the Local Business Outreach List to find out what businesses are attending our outreach events. If you would like to work with new suppliers, please onboard them accordingly with Graphite Connect.
Graphite Connect is now live as UCSF’s online supplier registration platform, supporting the onboarding of new PO-based suppliers and streamlining supplier data collection and validation. What This Means for You All new suppliers who provide goods and/or services to UCSF must be invited to complete registration in Graphite Connect. Once invited, new PO-based suppliers securely submit required onboarding information—including tax information, banking details and supporting documentation for ACH or wire payment methods—and a general liability Certificate of Insurance. Action Needed After you submit a supplier request in Graphite, it is reviewed and approved by Supplier Registration, and an invitation is sent to the supplier. Please remind your supplier to promptly accept and complete their Graphite invitation. Unopened invitations and incomplete registrations are the most common causes of onboarding delays. Timely completion helps keep onboarding on track. Helpful Resources Graphite Connect launch announcement and overviewInternal guidance and process details: Department Guide pageSupplier Guide (to share with suppliers)Supplier instructions for Graphite: Accepting an invitation from your customerTo submit a Graphite Support request: email [email protected] Registration Questions: Submit a ServiceNow ticket
Vouchers can now be automatically approved once they are matched—even if they are already assigned to an approver.
Supply Chain Management is a division of Finance, under the UCSF Finance and Administration.
UCSF’s new supplier onboarding platform, Graphite Connect, launched on February 26 and is now the required process for registering all new suppliers who provide goods and/or services (PO-based). This system replaces the prior forms and email-based workflow, providing a more secure and streamlined experience.Effective March 6, 2026, old forms for requesting new PO-based suppliers are no longer accepted. All new PO-based suppliers must register through Graphite Connect.Process Guidance New PO-based suppliers → Must register in Graphite ConnectLegacy supplier updates and new payment-only (non-PO) suppliers → Continue to use Supplier Forms To support this transition, updated versions (v26.1) of the following forms are now available and should be used immediately:ACH Enrollment FormUCSF Substitute W9 & Supplier Information FormResourcesCampus departments: Visit Graphite Connect for Departments to learn how to invite a new supplier.Suppliers: Visit Graphite Connect for Suppliers for registration guidance.Supplier Forms: Visit the Supplier Forms page for access to the current versions and guidance on when to use them.Supplier letter: Share the Mandatory Use of Graphite Connect for New Suppliers letter with suppliers who have questions about the requirement. Questions? Contact the SCM Response Team.
UCSF Supply Chain Management Strategic Procurement has saved campus millions through collaborative initiatives
The evolving geopolitical situation in the Middle East is impacting travel, with multiple airlines announcing flight cancellations and re-routings, and countries closing airspace.Traveler Support UpdateFor Connexxus travel agencies, call volumes are high and extended hold times are expected. Dedicated teams are working around the clock to support affected travelers.Travelers who are traveling within the next 48 hours and whose travel is directly affected by the current situation should contact the agency that booked the initial ticket so itineraries can be reviewed, and risks or disruptions assessed.Travelers should continue to remain attentive to airline and airport communications. It is strongly recommended that you download the airline app and turn on notifications. If you have any questions or concerns related to travel risk, contact UC Risk Services.Campus Risk ManagersHealth Center Risk Managers
We are excited to announce the launch of Graphite Connect, UCSF’s new supplier registration and onboarding tool. Graphite Connect represents a major improvement in the supplier registration process, streamlining the onboarding of new suppliers who provide goods and/or services to UCSF. With Graphite Connect, UCSF is replacing forms and email-based supplier data collection processes for new Purchase Order (PO) suppliers. Supply Chain Management will launch Graphite Connect on February 26, 2026. Scope of Graphite ConnectGraphite Connect is a secure, cloud-based supplier registration platform designed to modernize UCSF’s supplier onboarding process. Initially, Graphite Connect will be used only for new suppliers that provide goods and/or services to UCSF, which are considered Purchase Order (PO)-based suppliers. Profiles for legacy suppliers will continue to be maintained using the existing forms-based data collection process until further notice. Additionally, profiles for payment-only payees, such as suppliers used for Payment Request Form Activity Types, will continue to be requested and maintained using the existing forms-based process until further notice. Please note: Forms to request new suppliers who provide goods and/or services to UCSF (PO-based) will no longer be accepted after March 6, 2026. ResourcesTo learn more about how this change impacts campus departments and how to invite a new supplier, visit Graphite Connect for Departments. Suppliers who are invited to register should refer to Graphite Connect for Suppliers.
Effective immediately, the required business practice for UCSF will be not to request receipts for expenses under $75 unless a policy requirement described below is met. All units are expected to change their internal practices to align with policy.Policy Requirements:University of California Policy G-28 Travel Regulations (page 41) requires receipts for meals, local transportation, and miscellaneous expenses to be submitted only when the amount of the expense is $75 or more.Receipts are required for all airfare, hotel stays, and rental cars, regardless of amount.Some award sponsors may require that receipts for all expenses be reviewed and thus, receipts may be requested in these specific cases.Many UCSF departments, including within FAS, have routinely required travelers to submit receipts even when policy did not mandate them. Since more than half of all expense line items at UCSF are less than $75, the effort to collect and review these expenses is unnecessary from a policy perspective. This change establishes a clear campus standard that reduces administrative burden.The Chancellor’s executive leadership believes that this change to UCSF’s common business practices will benefit our community in many ways, including:Faster creation of expense reports.Less time spent on the review of low-dollar receipts.Reduced exposure to Public Records Act requests.Promotion of a culture of respect and integrity consistent with UCSF’s PRIDE values.All members of our community who incur expenses while conducting UCSF business are stewards of university resources and, as such, are expected to adhere to the expense limits prescribed in policy. Approvers of expense reports may still request receipts if their review of an expense indicates that further review is necessary.If an individual’s preferred method of creating expenses is to scan them into MyExpense or the Concur mobile app, they are welcome to continue doing so. Thank you for your attention to this important update to UCSF’s business practice and culture.QUESTIONS OR NEED HELP? Supply Chain Management maintains a library of resources about UCSF’s expense policy and procedures and MyExpense training at Travel | Supply Chain Management.
