Vouchers can now be automatically approved once they are matched—even if they are already assigned to an approver.
Supply Chain Management is a division of Finance, under the UCSF Finance and Administration.
UCSF’s new supplier onboarding platform, Graphite Connect, launched on February 26 and is now the required process for registering all new suppliers who provide goods and/or services (PO-based). This system replaces the prior forms and email-based workflow, providing a more secure and streamlined experience.Effective March 6, 2026, old forms for requesting new PO-based suppliers are no longer accepted. All new PO-based suppliers must register through Graphite Connect.Process Guidance New PO-based suppliers → Must register in Graphite ConnectLegacy supplier updates and new payment-only (non-PO) suppliers → Continue to use Supplier Forms To support this transition, updated versions (v26.1) of the following forms are now available and should be used immediately:ACH Enrollment FormUCSF Substitute W9 & Supplier Information FormResourcesCampus departments: Visit Graphite Connect for Departments to learn how to invite a new supplier.Suppliers: Visit Graphite Connect for Suppliers for registration guidance.Supplier Forms: Visit the Supplier Forms page for access to the current versions and guidance on when to use them.Supplier letter: Share the Mandatory Use of Graphite Connect for New Suppliers letter with suppliers who have questions about the requirement. Questions? Contact the SCM Response Team.
UCSF Supply Chain Management Strategic Procurement has saved campus millions through collaborative initiatives
Before submitting a supplier registration request, search for the supplier in BearBuy to identify whether the supplier has an existing profile or if a new profile needs to be created. This step ensures you follow the correct process for updating or adding a supplier. Follow the instructions below to complete the search and determine the appropriate next steps.
The University of California's mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will increase in accordance with the Internal Revenue Service (IRS) standard mileage rates. The following new rates are effective for expenses incurred on or after January 1, 2026:The reimbursement rate for the use of a private automobile for University business travel will increase from 70 cents a mile to 72.5 cents a mile.The reimbursement rate for driving an automobile in connection with a move/relocation will decrease from 21 cents per mile to 20.5 cents per mile. (Note that reimbursements for moving-related expenses, including mileage, are considered taxable wage income as of January 1, 2018).As a public agency, University employees traveling on official business should observe normally accepted standards of propriety in the type and manner of expenses they incur and avoid any expenditure that would appear extravagant or lavish under the circumstances.Note: Business and Finance Bulletin G-28, Travel Regulations, will be revised to include the mileage rate change in the next update.
Learn more about Graphite Connect, UCSF’s supplier management platform for suppliers that provide goods and/or services.
Learn more about Graphite Connect, UCSF’s supplier management platform.
Information on Connexxus travel agency support during holiday schedules.
Details and information on SCM's inaugural onsite week.
