Before submitting a supplier registration request, search for the supplier in BearBuy to identify whether the supplier has an existing profile or if a new profile needs to be created. This step ensures you follow the correct process for updating or adding a supplier. Follow the instructions below to complete the search and determine the appropriate next steps.
We are excited to announce the launch of the new Procurement (P-Card) refresher training, published in January 2026. This annual training is designed to support you in maintaining compliance with P-Card policies and audit requirements, as well as strengthening financial controls.All P-Card cardholders and approvers are required to complete this important training annually. To ensure compliance, current cardholders and approvers who last completed training prior to April 30, 2025, must complete the refresher training by April 30, 2026.Staying up to date with P-Card guidelines is essential for ensuring smooth operations and protecting the integrity of our financial processes. Please be aware that failure to complete the training by the deadline will result in a temporary suspension of your P-Card, preventing any new purchases until the requirement is fulfilled. Continued noncompliance may result in the permanent revocation of your P-Card privileges.We greatly appreciate your commitment to financial stewardship and responsible P-Card use.
The University of California's mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will increase in accordance with the Internal Revenue Service (IRS) standard mileage rates. The following new rates are effective for expenses incurred on or after January 1, 2026:The reimbursement rate for the use of a private automobile for University business travel will increase from 70 cents a mile to 72.5 cents a mile.The reimbursement rate for driving an automobile in connection with a move/relocation will decrease from 21 cents per mile to 20.5 cents per mile. (Note that reimbursements for moving-related expenses, including mileage, are considered taxable wage income as of January 1, 2018).As a public agency, University employees traveling on official business should observe normally accepted standards of propriety in the type and manner of expenses they incur and avoid any expenditure that would appear extravagant or lavish under the circumstances.Note: Business and Finance Bulletin G-28, Travel Regulations, will be revised to include the mileage rate change in the next update.
Learn more about Graphite Connect, UCSF’s supplier management platform for suppliers that provide goods and/or services.
Learn more about Graphite Connect, UCSF’s supplier management platform.
The new Blaisdell’s Business Products punch-out catalog is now live in BearBuy, replacing the hosted catalog. This updated catalog offers streamlined access to a wide range of office supplies and now includes IT peripherals.We encourage you to consider Blaisdell, a small business, as an alternative supplier for IT peripherals. Their pricing is competitive with CDW-G, providing an opportunity to support small business spending. The catalog will continue to expand to ensure access to the latest products and feature all major manufacturers of OEM brands.If you don’t see the product you need, please contact Blaisdell’s account manager Patty DeFreitas via email at [email protected] or mobile (510.909.7723).
UCSF IT is introducing Canva, an online graphic design software platform, for faculty, staff, and learners. IT is also offering discounted Adobe software licenses for campus. Read more to learn about the licensing process. CanvaCanva is an all-in-one, web-based graphic design application for creators of all skill levels for presentations, websites, templates (including UCSF logos, colors and patterns), and more. The software is free for learners with an active UCSF email address. A license for employees will cost $115 per person for a fiscal year and will be billed to each department on a prorated basis. Learn more about Canva and licensing on the UCSF IT Canva webpage. To purchase a license, submit an IT ServiceNow ticket with your chartstring and name(s). NOTE: Canva licenses are not purchased through SCM/BearBuy. Discounted Adobe LicensesFor Adobe software users, UCSF has an Enterprise Term Licensing Agreement (ETLA) with Adobe to purchase Adobe Acrobat, Acrobat Pro, and Creative Cloud Suite software licenses for UCSF Business and UCSF-owned devices at a discounted rate versus current Adobe VIP licensing.For details about how to purchase Adobe software through ETLA licensing, check out the UCSF Adobe Licensing page. For software usage assistance, submit a ServiceNow ticket.
The University of California (UC) Travel Program has partnered with major airlines and lodging properties for discounts and rewards.
Winter weather can create unpredictable travel conditions, from flight delays to limited ground transportation. A little preparation—and knowing what to expect while traveling—can go a long way. Below are updated Winter Travel Tips, organized to help you plan ahead and navigate disruptions while traveling, whether related to an upcoming storm or future winter weather events.
Last year, the inaugural Supplier Expo event hosted by Anchor Institution Mission Procurement for Staff Resource Day aimed to increase utilization and awareness of existing certified small and local businesses. The event featured face-to-face networking with BearBuy suppliers, and food samples from local caterers. This event was a success with 150 attendees, 13 exhibitors, 20 restaurants, and resounding feedback to do the event again. Please save the date for Wednesday, June 3, to attend 2026 Supplier Expo activities during Staff Resource Days (June 1-5). Call for VolunteersWe are looking for volunteers to get involved with event outreach and day-of coordination. Volunteers will meet once a month as part of the Anchors Away Team to align procurement needs with a mission to sustain and advance the small and local business community.If you would like to get involved with this impactful event, please contact Marliz Copado no later than Wednesday, January 30.
