Submit a Change Order Request in BearBuy to request to revise or close a purchase order (PO).For questions regarding liens, email [email protected].
Requisition Approvers review and approve their department’s BearBuy submissions. This training demonstrates how to access pending orders in BearBuy and take action on the requisition.Orders > $500 and certain transactions, such as Payment Requests, require approval.When a requisition requires approval, you will receive a notification email from BearBuy.The system determines who can approve the requisition based on the Procurement Dept Code entered on the order. Your department may have more than one Requisition Approver, any of whom can approve the requisition.As a Requisition Approver, you may be added to a requisition as an Optional Approver (Pre-Approver or Ad Hoc Approver) by your department’s Requester. In this case, only you can approve the requisition.Requisition Approvers can approve or reject the requisition or return it to the Requester to edit and resubmit. The Requisition Approver cannot edit the requisition.
Voucher Approvers review and approve their department’s invoices in BearBuy. Here's how Voucher Approvers access pending invoices in BearBuy and take action on the invoice.
Match Exception Handlers review and approve their department’s invoices in BearBuy. Here are details on how Match Exception Handlers access pending invoices in BearBuy and take action. Before obtaining the Match Exception Handler role, you must complete the webinar available through the UC Learning Center.
How to search for Contracts in the various UCSF, UCOP repositories. Identifying active contracts is a helpful step while sourcing a purchase.
Guidance on data privacy policy and guidelines for UCSF staff.
How to check payment status of a purchase order or payment request in BearBuy.
Requesters review shopping carts and submit orders (on behalf of individuals in their department) in the BearBuy system. This training outlines the role and its responsibilities.
This is BearBuy training on when and how to use receiving options. Receiving is not required in the BearBuy system, and it will not impact invoice processing or payment. However, campus departments are required by Audit to maintain records confirming physical receipt of goods or documentation showing that services were in fact rendered by the supplier. There is an optional receiving function in BearBuy to help departments maintain these records. Most commonly, departments use the receiving function to upload scanned images of packing slips.BearBuy can also be used for receiving that is required by certain sponsored funding agencies.
How to review and update aspects of your BearBuy user profile.
