Requesters review shopping carts and submit orders (on behalf of individuals in their department) in the BearBuy system. This training outlines the role and its responsibilities.
This is BearBuy training on when and how to use receiving options. Receiving is not required in the BearBuy system, and it will not impact invoice processing or payment. However, campus departments are required by Audit to maintain records confirming physical receipt of goods or documentation showing that services were in fact rendered by the supplier. There is an optional receiving function in BearBuy to help departments maintain these records. Most commonly, departments use the receiving function to upload scanned images of packing slips.BearBuy can also be used for receiving that is required by certain sponsored funding agencies.
How to review and update aspects of your BearBuy user profile.
Guidance on tax and taxation policy for non-residents (both CA and US/federal) receiving payment from UCSF.
Details on travel, travel planning, and reimbursement for UCSF campus personnel.
Search for department assigned buyers (find your assigned buyer) using this updated listing.
Three critical purchasing forms are now embedded in BearBuy: Source Selection and Price Reasonableness Justification, Conflict of Interest, and Capital Equipment. Here are answers to common questions on each of these items.
Sole-source justification is a rarely employed alternative to the typical procurement sourcing process. Here are details on when and how to document this exception.
Frequently asked questions about the PaymentPlus virtual credit card supplier payment method.
Payment Plus, a supplier payment method where payments are applied to a bank credit card held by supplier.
