To streamline and ensure compliance with University policies, Community & Government Relations (CGR) and Supply Chain Management (SCM) have updated the Requesting Charitable Donations and Contributions process. These guidelines are supported by the Chancellor’s Office and help UCSF departments contribute effectively to nonprofit organizations.Before committing to any charitable donation or contribution, UCSF departments must follow the updated review and approval process outlined on the updated Requesting Charitable Donations and Contributions page.
As wildfires continue to impact the Los Angeles area, the University of California (UC) has partnered with hotel chains to provide discounted accommodations for UC employees and students who may be displaced. These efforts aim to secure affordable lodging amidst high demand in the region.Discounted Rates from Hotel PartnersMarriott PropertiesUC Discount: Use the UC0 code in the "Corp/Promo Code" field under the "Special Rate" option on Marriott's website.Evacuation Rate: Select "Lowest Regular Rate." If an evacuation discount is available, it will display for the selected property.Wyndham PropertiesUC employees and students can receive an 18 percent discount on all Wyndham brand properties.Access the discount by visiting Wyndham’s website via the UC-specific link, which includes the discount code.Specially Negotiated RatesUC’s Wyndham account manager secured additional discounted rates at specific properties in Los Angeles and nearby areas. To access the rate, the guest will need to contact the hotel directly and advise they are a UC employee/student requesting the lower displaced rate. HotelLocationRateHaas HotelNear UCLA20 percent off Best Available RateRamadaWest HollywoodKing $169 / Double $179TravelodgeFullerton$75Howard JohnsonFullerton$75TravelodgeEl Segundo$102Days InnVista (San Diego)$85RamadaSanta Barbara20 percent off Best Available Rate (Evacuation rate also available)Note: Haas Hotel offers apartment-style accommodations, making it a practical option for extended stays.How to BookGuests must contact the hotel directly to secure the displaced rate. Mention that you are a UC employee or student when booking.Sharing ResourcesIf you know of UC colleagues or students who could benefit from these resources, please forward this information. Together, we can support those in our community affected by these challenging circumstances. NOTE: We will continue to update this article as more options become available. These discounted offers from our partners are provided to assist those in need of accommodations. Please note that expenses related to displacement are considered personal and cannot be reimbursed by the University.
Supply Chain Management represented UCSF at the National Association of Educational Procurement conference.
The Supply Chain Management (SCM) Response External Supplier Support form URL has been updated to the following:https://ucsf.service-now.com/ucsfit?id=ucsf_public_scm_to_incThis change will only impact external form users. Campus and Health community members with MyAccess credentials will continue to access the SCM Response Internal Support form. The old URL https://ucsf.service-now.com/ess/scm-supplier will be deactivated and inaccessible starting May 1, 2025. We encourage staff to begin using and distributing the new URL to your suppliers before the deactivation date.What You Need to DoUpdate Bookmarks: If you have bookmarked the URL, please update it to the new one.Update Links: If you have any links on your website, emails, or within documents that point to the old URL, please replace them with the new link.Update email signature and templates: If you use this URL in any email templates or signatures, please make the necessary changes ahead of the deadline.Alert your suppliers of the update: To prevent service disruptions, please alert your suppliers of the new URL and encourage them to bookmark the new link.Get AssistanceWe understand that this may require some adjustments, and we are here to help! If you need any assistance with the transition or have questions, please feel free to contact the SCM Response Team or visit the SCM website for information.Thank you for your understanding and cooperation.The SCM Response Team
The holiday season is here, and while it brings joy and celebration, it also comes with unique travel challenges. Whether you're navigating crowded airports or unpredictable weather, a little preparation can go a long way. Below are some practical tips to help make your winter travel experience smoother, more efficient, and a bit less stressful.Fly early and nonstop when possible: The first flight of the day is less prone to delays, which tend to compound as the day progresses. Nonstop flights also help minimize disruptions and may reduce CO2 emissions.Stick with one airline: Booking with a single airline avoids complications with connecting flights if delays or cancellations occur. Know your rights in case of disruptions.Use airline apps and check in online: Download the airline's app to stay updated and check in before arriving at the airport. For international trips, ensure your passport details are added to your booking to streamline the process.Verify TSA Pre-Check or Global Entry status: Confirm your Known Traveler Number is in your airline profile to display the TSA Pre-Check symbol on your boarding pass. If it’s missing, request the airline representative to update your reservation at check-in.Arrive early: Plan for at least 2 hours before domestic flights and 3 hours for international. Winter travel crowds often include less experienced travelers, which can slow down processes. Give yourself extra time to avoid missing your flight.Pack light with carry-ons: If possible, skip checking bags to save time and avoid potential lost luggage. For checked bags, take a photo to assist with claims if needed.Board promptly: Pay attention to your boarding zone and get on the plane early to secure overhead bin space, which fills up fast.Stay charged and travel light: Fully charge your devices and bring a portable charger, as outlets at crowded airports are scarce. Leave unnecessary electronics at home.Keep copies of important documents: Scan or photograph your passport, driver’s license, and credit cards for easier replacement in case of loss.Bonus Tip #1: Have emergency contacts handy. Memorize or write down one or two key phone numbers for emergencies.Bonus Tip #2: Avoid wrapped items. Airport security requires all belongings to be accessible, so save time by packing unwrapped gifts.By planning ahead and staying flexible, you’ll set yourself up for a more enjoyable travel experience this winter season. There are many options available to UC travelers in the Connexxus portal.Happy holidays and safe travels!
Rosie Blair, Senior Account Executive for Higher Education at Amazon, recently visited the UCSF Supply Chain Management (SCM) Logistics facility at Oyster Point on Tuesday, October 29. Blair was welcomed and given a tour of the warehouse by a couple members of the Logistics leadership team Mel Maxwell and Charles Sabia. The group was joined by SCMers Justin Sullivan, Lian Sussmann, Leslie Siegmund, David Grubbe, Andrew Alcazar, Rene Tanjuakio, and Lucky Corral.The visit focused on enhancing the Amazon Business experience for UCSF. One key topic was the use of Dedicated Delivery by SCM Logistics, a service that provides more efficient and reliable deliveries for applicable orders. The service is expected to reduce delivery-related issues and minimize truck traffic on and around campus locations.Since program implementation on September 3, approximately 925 Amazon Business packages per month have been delivered to Oyster Point by Amazon’s clean-fuel compressed natural gas vehicle. From there, SCM Logistics has provided reliable, same-day, last mile delivery to UCSF customers, campus wide. The addition of Amazon Business packages has meant a 13 percent increase in SCM Logistics package delivery volume—with zero added vehicle trips.SCM encourages all shoppers to select the "FREE Dedicated Delivery" option when checking out of the Amazon Business portal for safe and secure delivery of packages.
Are you (and all the travelers who delegate their expense reporting to you) using the ExpenseIt feature in the Concur mobile application? The ExpenseIt feature is paired with MyExpense and is a part of the Concur mobile app. With ExpenseIt, travelers no longer have to wait until they get back to their computers to start their expense report—they can simply take photos of receipts as they spend, and ExpenseIt takes care of the rest. Only a fraction of UCSF travelers utilize the free Concur mobile app, and only about 40 percent of app users take advantage of the ExpenseIt functionality. If you submit expenses for reimbursement, take a moment to simplify your tasks by using this digital solution.If you compile reports on behalf of others, make sure your travelers know about the app and the photo capture option. Check out the ExpenseIt brochure and share with your travelers. Download the Concur Mobile app in the Apple Store or Google Play and learn more about ExpenseIt.
Supply Chain Management (SCM) teams recognized for their exceptional efforts with the 2024 University of California Best-in-Class awards.
UCSF Supply Chain Management awarded the University Logistics and Supply Chain Association 2024 Sustainability Award.
The University of California Office of the President (UCOP) has recently increased the maximum daily travel-related meals & incidental rate for business travel of less than 30 days within the continental United States (48 contiguous states and the District of Columbia) from $79 to $92 per day. This new rate is effective for travel that occurred on and after October 1, 2024, but only applies to expense reports that are created and submitted in MyExpense on or after October 30, 2024. For more information on business travel, visit SCM’s Travel webpage.
