During the Pandemic, Supply Chain Management’s (SCM) COVID store was created as a conduit to distribute critical supplies to campus. On February 28, Governor Gavin Newsom declared the COVID state of emergency over and with supply chain related delays minimized, SCM has closed the COVID store (effective March 20).Over three years the COVID store fulfilled over 2,600 orders for 87,000 items. These supplies were either purchased in bulk or provided via the California Office of Emergency Services.Items that were available via the COVID store, including personal protection equipment, hand sanitizer and sanitizing wipes, are available from many suppliers in BearBuy.
Two new separate punchout catalogs are now available in BearBuy: Henry Schein and Stygian HC LLC. The Henry Schein punchout has replaced the previous hosted catalog and offers the University’s contracted discounts.Stygian was announced last month as Supply Chain Management’s new small business partner. Read more about Stygian here.
On May 1, 2023, Governor Gavin Newsom proclaimed May 2023 as “Small Business Month” in California. With that in mind, UCSF is hosting a Small Business Virtual Fireside Chat on May 31 from 1 p.m. to 2 p.m. A collaboration between Supply Chain Management (SCM) and the Anchors Away team, the event will feature a panel discussion with several small businesses who are active BearBuy suppliers.California small business facts:California has more than 4.2 million small businesses – more than any other state. Small businesses account for more than 99 percent of total businesses in the state and employ more than seven million people, nearly half of the state’s private sector workforce. Small businesses and entrepreneurs accelerate economic growth and mobility in California, creating two-thirds of net new jobs.For questions, feedback or assistance, please contact SCM Strategic Sourcing Professional Marliz Copado.
The University of California (UC) Central Travel Office has a systemwide car rental program with Enterprise, Hertz, National, Dollar and Thrifty that offers business travelers the most economical pricing, including comprehensive insurance coverage for rentals within the United States (does NOT apply to personal rentals). Coverage can prove expensive if liability insurance (Loss Damage Waiver (LDW)) is added to business rentals and reimbursement is approved when the trip is over. The University may be paying extra for something that should not have been charged. When picking up a car, travelers should look for the following two items on the contract before driving off the lot: UC’s Campus Corporate Discount Program (CDP). If there is no campus designation printed on the contract, you may be paying a higher rate and will be responsible for any damage claims made by the rental company and/or a third party; Optional Services/Coverage (LDW/CDW/CSL/SLI) should show as DECLINED. Any purchase of additional insurance for rentals within the United States is not a reimbursable expense. Travelers renting internationally should contact their campus risk manager for advice and recommendations as each country has different laws and coverage requirements. Payment Holds Hertz recently updated their policy for authorization holds, outside the cost of the rental. For those using Visa credit cards, there will be a $200 hold, while the debit card hold has increased to $500. For National/Enterprise renters, the authorization hold is $300 on any form of payment. Upcoming Webinars You can register for all upcoming webinars, including a new one on Managing Airfare (from booking to credits). Register here.
Alaska Airlines is offering an opportunity for University of California (UC) travelers to gain MVP premier status through the end of 2023. You will be required to register with your official UC email address (see promotion details below). Once registered, travelers will automatically get MVP status and those already with status will advance one level (up to MVP Gold 75K).The UC and MVP benefits can be combined, but only if tickets are booked with any of UC’s preferred agencies (including Anthony Travel, Balboa Travel, BCD Travel and UCLA Travel Center). While UC’s contract with Alaska offers priority boarding, access to free preferred seats and potential for premium class upgrades at the airport (based on availability), MVP status provides at least TWO free checked bags and express security line at select airports. This may present a significant cost savings benefit for those traveling on longer flights across the country where luggage and seating are of importance. We encourage you to register today.Alaska Airlines Elite Status Challenge for UC DetailsRegister here by December 31, 2023, and within 10 days of registration you’ll be upgraded to MVP status good for 180 days. (check your email for confirmation and verification)Fly with Alaska within those 180 days to earn an even higher level of elite status, which you’ll enjoy through December 31, 2024.**Fly 2 round trips on Alaska to keep MVP status. Fly 4 round trips on Alaska to earn MVP Gold status. Fly 10 round trips on Alaska to earn MVP Gold 75K status.
Under University of California (UC) G-28 Travel Regulations policy, reimbursing employee commuting expenses to a campus location is not allowed. For this reason, UCSF employees whose job duties are classified as “fully onsite” or as “flexible” are not eligible for reimbursement of costs to travel to UCSF locations.However, for UCSF employees whose job duties are classified as “fully offsite,” the work location is not a University location. The fully offsite arrangement is for the convenience of UCSF and thus the employee’s home is considered as the work location. The employee may be reimbursed for travel expenses to a UCSF location if they meet the following requirements:Travel may not be more frequent than four trips per fiscal year.The employee’s home location must be outside of the nine San Francisco Bay Area counties: San Francisco, Marin , Alameda, Santa Clara, Sonoma, Solano, San Mateo, Napa and Contra Costa.Due to the changing policy and operational environment, this guidance will be re-evaluated in 12 months.As with all reimbursements, the employee and their department are responsible for complying with relevant UC policies and procedures. If you have questions, please contact your supervisor or the SCM Response Team.
Welcome to the new UCSF Supply Chain website. Learn about our move and the improvements made to simplify your experience.
New UC Life Science Supplier Agreement with BioLegendUC San Diego Procurement, on behalf of UC Systemwide Procurement, has secured a new systemwide agreement with BioLegend to provide discounted antibodies and other lab supplies. BioLegend specializes in antibodies, proteins, kits, proteogenomics, and reagents. Contract Details.UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. Sourcing items from these suppliers, when possible, reduces the information required to create a purchase requisition as well as the subsequent review by Buyers to generate a purchase order. Additionally, UC contracts contain discounts on items, services, and shipping. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition.Previously Announced UC Life Science AgreementsUniversity of California (UC) Office of the President has established contracts with the following life science providers:Pacific Biosciences: Specializes in long-read DNA sequencing technology. They sell instruments, consumables, and software for genetic analysis. Contract Details. Matheson Gases: To provide gases, accessories, service agreements, maintenance, software updates, installations, and services systemwide. Gases include but are not limited to laboratory, industrial, medical, and related accessories and services. Specifically, dewars, cylinder gases (including a rental model), bulk, liquid helium, liquid nitrogen, dry ice delivery, equipment hard goods, accessories, as well as maintenance of gases for UC-owned and supplier-owned equipment in compressed and cryogenic form. Contract Details. Gentinge AB: Provides equipment and maintenance services for autoclaves and sterilizers, washers and cage washers. Contract Details. Bioneer Inc: Bioneer is a provider of oligonucleotide-based therapeutics, PCR diagnostics as well as drug screening tools. Their core competencies reside in DNA/RNA oligonucleotide synthesis chemistry, process development and instrument technology. Contract Details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by Supply Chain Management Strategic Procurement. Sourcing items from these suppliers, when possible, reduces the information required to create a purchase requisition as well as the subsequent review by campus buyers to generate a purchase order. The listed suppliers have competitively bid systemwide agreements with the UC; therefore, no additional justifications are needed when submitting your requisition. A complete list of UC Contracts are below. General AgreementsLife Science
Business-related gift card purchases can be made with your UCSF procurement card (P-Card) using the UCSF Amazon Business P-Card portal. The Amazon Business P-Card portal is available exclusively for P-Card holders only. All P-Card holders receive invitations to register for an Amazon Business P-Card portal account. After you have an account, access the P-Card portal by navigating to Amazon Business (business.amazon.com). This is a separate site from the BearBuy Amazon Business punch-out. Be sure to read training materials on the SCM website to learn details about the portal. Gift cards are not available in the BearBuy Amazon Business punch-out and are only available through the Amazon Business P-Card portal. Don’t have a P-Card? Apply for one! SCM encourages departments to apply for a P-Card. To learn more about P-Card and how to apply for one visit our P-Card pages: Go to Finance Secure Log in using your UCSF MyAccess credentials On the left-hand side click on Card Programs Click on Procurement Card Program to learn more about the program and how to request a P-Card For departments engaged in a research study without a P-Card, learn more about your options for purchasing gift cards here.
