The systemwide travel program offers University of California (UC) travelers across all 10 campuses and various medical and research centers access to many value-added benefits, such as priority boarding, preferred seating and other upgrade opportunities.In an effort to manage ongoing relationships with major airlines, hotels and car rental companies, UC Travel is assessing the program by conducting a survey. Please complete the survey here by February 23, 2024. *extended deadline*In appreciation of your time filling out the survey, a drawing will be held for the following items:Grand Prize: One winner will get two United Airlines tickets anywhere United fliesFive additional winners will receive a Southwest Airlines status upgrade to “A-List”. Only UC email addresses will be eligible for these giveaways. Below are full Terms & Conditions.GIVEAWAY TERMS & CONDITIONS:The Grand Prize for one winner will be TWO (2) United Airlines tickets for travel anywhere United flies. Other prizes include: FIVE (5) Southwest Airlines "A-List” status upgrades. Status upgrades will be awarded based on traveler’s current status and will go up only to A-List with Southwest Airlines. Terms & Conditions are as follows: UC employees will automatically be entered in the drawing by providing a valid UC email address after filling out the "Annual Travel Survey (2023)". Only UC emails will be eligible; The survey will close on February 9, 2024, after which winners will be randomly selected; Winners must claim prizes by the date indicated in the prize notification or they may forfeit the prize. In the event the first winner does not claim the prize by the deadline, another winner may be drawn; Prizes are subject to the restrictions and rules imposed by the airlines, including expiration dates, security fees, security requirements, and reservations. Blackout dates may apply for the free airfare tickets; Prizes are not transferable or redeemable for cash or credit and may be subject to change without notice; Prizes do not include any additional expenses, including, but not limited to, incidentals, meals, telephone charges, travel insurance, souvenirs, and transportation (except airfare for the Grand Prize); All taxes are the sole responsibility of the winners. The fair market value (FMV) of the grand prize ticket may be reported on the employee W-2 in the year that the prize is awarded; The FMV for the United Airlines tickets is $3,875 per ticket (total of $7,750 may be reported for 2024); Participation in this drawing and acceptance of a prize constitutes permission for the Central Travel Office to use the winner’s name, campus and/or any statements made by winner regarding the drawing or travel program for promotional purposes without notice or additional compensation; Winners will be informed individually and then announced through the travel distribution list and newsletter. All entrants will be added to the program distribution list. The Central Travel Office decision is final with respect to all matters relating to awarding of the prizes and shall not be subject to review or appeal. By participating, UC employee agrees to these Terms & Conditions and agrees to accept all decisions of the UC Central Travel Office in regard to this drawing. Disclaimer: the drawing component of this survey is not meant to serve as a “charitable raffle” pursuant to Cal. Pen. Code section 320.5.
Click on image to vote.UCSF Supply Chain Management’s Justin Sullivan, Associate Vice Chancellor and Chief Procurement Officer, is a finalist in the 2024 OnConference Icon awards. The Top 100 Supply Chain and Procurement Professional Award is peer-voted and winners represent some of the top supply chain and procurement professionals in the world. Finalists are selected based on their work in these areas: Impact on their organization and/or previous organizations Contributions to their professional community through thought leadership Innovation in their role/careerExceptional leadership If you’d like to support Sullivan’s nomination, you can vote here or click on the image to the right.
Supply Chain Management (SCM) understands the potential disruption to research caused by the retirement of the National Gift Card punch-out catalog. SCM is actively engaged in providing additional solutions to mitigate further disruption. We are committed to maintaining communication and will keep you informed as updates and solutions unfold. Gift cards can be purchased through the following channels: If you have access to a UCSF Procurement Card (p-card), please use the UCSF Amazon Business P-Card Portal for gift card purchases. If your department does not have a p-card and you require gift cards to support research activities, we have temporarily made your SCM department-assigned buyer available to facilitate the purchase of gift cards. Please reach out to them directly. To prepare for high demand, we encourage you to consolidate purchases into bulk orders when possible. We apologize for the disruption and look forward to providing you with solutions soon. For additional questions, please submit a ticket to the SCM Response Team and a member of our team will assist you. Don’t have a P-Card? Apply for one! SCM encourages departments to apply for a P-Card. To learn more about P-Card and how to apply for one visit our P-Card pages: Go to Finance Secure Log in using your UCSF MyAccess credentials On the left-hand side click on Card Programs Click on Procurement Card Program to learn more about the program and how to request a P-Card
On July 15, BearBuy was updated with minor visual and functional enhancements to improve your experience. Here are highlights of the changes: Upgraded workflow visualization for clearer visibility into the progress of the document Redesigned form layouts to minimize blank space and optimize the display to reduce the need to scroll Forms now automatically open in a new window, streamlining your workflow and ensuring a more efficient user experience A PowerPoint presentation with details about the enhancements is available on the BearBuy Features Update page of the Supply Chain Management (SCM) website.
UCSF Logistics proudly took a significant step towards environmental sustainability this week by integrating its first electric vehicle (EV) into its diverse fleet. This addition marks another milestone in UCSF’s commitment to reducing carbon emissions and promoting eco-friendly practices across its operations.Operating a fleet of 14 vehicles, ranging from small cargo vehicles to medium-duty trucks, UCSF Logistics provides a wide array of essential services. These services include mail and package delivery, gas cylinder transportation, and critical labor services such as equipment installation and moving services—all indispensable for the smooth functioning of UCSF throughout San Francisco. Together, Logistics and the Office of Sustainability found opportunities to leverage grants that helped offset the initial costs associated with vehicle purchases and EV charging infrastructure. The team was able to source a brand new 2023 E-Transit, saving an additional $5000 when compared to a 2024 van.UCSF Logistics is collaborating with UCSF Facilities to build-out EV charging infrastructure at Oyster Point. Slated for completion by the end of 2025, the charging infrastructure will be crucial for the future expansion of the electric fleet.By adopting green technologies and practices, UCSF Logistics is not just contributing to a healthier planet but is also setting new standards in operational excellence and sustainability in higher education.“This vehicle is the first of many. We’re excited to get electric vehicles to improve the driving experience for our drivers and to create a cleaner last-mile delivery program for UCSF.” – Mel Maxwell, Executive Director UCSF Logistics
On July 17, BearBuy will be updated with minor visual improvements. Here are highlights of the changes:Improved ease of use with revised hide sidebar functionalityImproved readability with new Approve button to replace checkmark on Approvals pageA PowerPoint presentation with details about the release will be available by Friday, July 14 on the BearBuy Features Update page of the Supply Chain Management website.
The Central Travel Office is hosting the annual Travel Supplier Town Hall webinar series. These sessions provide a space to engage with major travel suppliers, and to learn more about their operations. There will be several giveaways (presence required when winner is announced). See the current schedule:July 19 – Southwest AirlinesAugust 2 – United AirlinesAugust 23 – Alaska AirlinesAugust 30 – CQ HotelsSeptember 13 – JetBlue AirwaysSeptember 20 – Marriott HotelsSeptember 27 – AmtrakOctober 25 – Hertz Car RentalsNovember 1 – Enterprise/National Car RentalsFind updates and register for individual sessions on the Travel Webinar page.
The new Waters Technologies Corporation punchout catalog is available in BearBuy, and can be found on the landing page under Lab Supplier/Research section. The punchout catalog offers UCSF contracted discounts.Waters Technologies offers Chromatography Consumables and Supplies including:Chromatography ColumnsSample Prep and Filtration SuppliesVials, Containers and Collection PlatesStandards and ReagentsSoftwareApplication KitsService Parts and KitsLiquid Handling
Starting July, Supply Chain Management (SCM) will begin using new software called Concur Intelligent Audit in conjunction with MyExpense. The software analyzes expense report information using artificial intelligence paired with Concur audit staff. The system helps to improve controls and reduce financial risk.If no issues are identified by Concur Intelligent Audit, the expense report will route through the appropriate approver(s) as usual. If it identifies issues, the expense report may be sent back to the submitter for review and action. All audit results will be visible within the audit trail and comment history on the expense report and notified within the Expense Report Status Change email notification.There are no changes to the way users submit expense reports. Be sure to include all documentation and enter accurate information in your expense report. The process should be seamless and there should be minimal impact to the expense report approval process.
UCSF contracted with Henry Schein as a preferred vendor to ensure campus receives the best deals. There are currently two Henry Schein catalogs in BearBuy: one for dental orders and another for medical/general purchases. When you use the Henry Schein punch-out catalogs, you receive competitive pricing, no minimum order charges, and waived freight. They also provide products in unit of measure (UOM) based on your needs, including single units of measure for many drug/vaccine items. Simply place your order through the Henry Schein punch-out catalog (see image) directly on the BearBuy homepage for most day-to-day items. For larger capital equipment, analyzer, refrigeration orders, please use the BearBuy Capital Equipment Form (for equipment costing $5,000 or more) or the Non-Catalog Form (for items less than $5,000). BearBuy form orders will be sent to the Henry Schein customer support email address: [email protected] Schein leverages its relationships with over 3,300 manufacturer partners, competitively bid-purchasing cooperatives and GPOs including the UCOP contract to be one of the largest distributors of medical, lab, dental, animal science and athletic supplies to the UCSF and other higher education organizations.
