The Central Travel Office is hosting the annual Travel Supplier Town Hall webinar series. These sessions provide a space to engage with major travel suppliers, and to learn more about their operations. There will be several giveaways (presence required when winner is announced). See the current schedule:July 19 – Southwest AirlinesAugust 2 – United AirlinesAugust 23 – Alaska AirlinesAugust 30 – CQ HotelsSeptember 13 – JetBlue AirwaysSeptember 20 – Marriott HotelsSeptember 27 – AmtrakOctober 25 – Hertz Car RentalsNovember 1 – Enterprise/National Car RentalsFind updates and register for individual sessions on the Travel Webinar page.
The new Waters Technologies Corporation punchout catalog is available in BearBuy, and can be found on the landing page under Lab Supplier/Research section. The punchout catalog offers UCSF contracted discounts.Waters Technologies offers Chromatography Consumables and Supplies including:Chromatography ColumnsSample Prep and Filtration SuppliesVials, Containers and Collection PlatesStandards and ReagentsSoftwareApplication KitsService Parts and KitsLiquid Handling
Starting July, Supply Chain Management (SCM) will begin using new software called Concur Intelligent Audit in conjunction with MyExpense. The software analyzes expense report information using artificial intelligence paired with Concur audit staff. The system helps to improve controls and reduce financial risk.If no issues are identified by Concur Intelligent Audit, the expense report will route through the appropriate approver(s) as usual. If it identifies issues, the expense report may be sent back to the submitter for review and action. All audit results will be visible within the audit trail and comment history on the expense report and notified within the Expense Report Status Change email notification.There are no changes to the way users submit expense reports. Be sure to include all documentation and enter accurate information in your expense report. The process should be seamless and there should be minimal impact to the expense report approval process.
As of today, July 25, the Teamsters have reached a tentative agreement with UPS for a new five-year contract. The agreement is subject to voting/ratification by the union members beginning August 3 and concluding August 22. Until the agreement is ratified, please remain cautious when ordering and shipping critical goods to ensure safe and timely delivery. However, orders and deliveries of non-critical items can proceed as normal. We will provide more details as information becomes available.
Need help finding a new chair? One Workplace (OWP) is now providing chair-fitting services for campus staff and faculty who need assistance in selecting one of UCSF's standard chairs. All standard chairs meet UCSF's ergonomics, safety and sustainability requirements and are designed to meet the sitting needs of 90 percent of people. All chairs are available for purchase through BearBuy. During the fitting session, OWP helps determine which of the chairs fits you best. If needed, chairs are available for testing at your onsite workstation for a longer period before purchase.This program is for campus staff and faculty only. It is sponsored by UCSF Environment, Health & Safety, and Supply Chain Management, in collaboration with the Ergonomics & Human Factors Program. Appointments are available at Mission Bay on select Thursdays from 11 a.m. to 1 p.m. To connect with OWP to learn more about the program or to schedule an appointment, submit a request here: UCSF Campus Standard Chair Program.
UCSF contracted with Henry Schein as a preferred vendor to ensure campus receives the best deals. There are currently two Henry Schein catalogs in BearBuy: one for dental orders and another for medical/general purchases. When you use the Henry Schein punch-out catalogs, you receive competitive pricing, no minimum order charges, and waived freight. They also provide products in unit of measure (UOM) based on your needs, including single units of measure for many drug/vaccine items. Simply place your order through the Henry Schein punch-out catalog (see image) directly on the BearBuy homepage for most day-to-day items. For larger capital equipment, analyzer, refrigeration orders, please use the BearBuy Capital Equipment Form (for equipment costing $5,000 or more) or the Non-Catalog Form (for items less than $5,000). BearBuy form orders will be sent to the Henry Schein customer support email address: [email protected] Schein leverages its relationships with over 3,300 manufacturer partners, competitively bid-purchasing cooperatives and GPOs including the UCOP contract to be one of the largest distributors of medical, lab, dental, animal science and athletic supplies to the UCSF and other higher education organizations.
The University of California (UC) has a new contract with Hertz that went into effect on July 1, 2023. While the rates are still incredibly competitive, the daily rate will increase by an average of $2. All reservations made prior to July 1 have been updated to reflect the new rates. This change will be more noticeable by those who have reserved larger vehicles such as minivans/SUVs or specialty/premium cars.What has not changed:Unlimited mileage within California (and now New Jersey as well)One-way rentals within California for no drop-off feesReminder: While UC faculty and staff can use the contracted rates for personal travel, the insurance will not apply. As a result, reservations for personal should be made using specific links in the travel portal, instead of through the UC-preferred agencies.
On November 6, BearBuy will be updated with improvements to the optional receipt creation process. Here are highlights of the changes:Simplified steps for creating an optional receipt directly from a purchase orderImproved ease of use with new draft receipt cancel and return icons A PowerPoint presentation with details about the enhancements will be available by Friday, November 3 on the BearBuy Features Update page of the Supply Chain Management (SCM) website.
UCSF Supply Chain Management Logistics is launching Photo Capture for proof of delivery. Some customers may have already started receiving photos as proof of delivery began beta testing last month. Soon all deliveries will be accompanied with a photo for delivery confirmation. More information and launch dates will be released in a future newsletter.
For faculty, staff, post-doctoral researchers, residents and fellows who travel internationally, a required Attestation Form (regarding registration for free UC international travel insurance) has replaced the International Travel Approval and Resources Form. The International Travel Insurance Attestation Form must be filled out and signed only by the traveler, and attached to the traveler’s travel reimbursement request through MyExpense. Supply Chain Management is in a supporting role for this guidance to assist with travel insurance compliance and awareness. For full details and information, please see UCSF’s Travel Guidance.
