Supply Chain Management has been working on new training materials to help you navigate the buying process. The new resources will be announced in the coming weeks and will feature a BearBuy series of how-to videos, and a UC Learning Course on understanding sole source and price reasonableness justification. Keep an eye on your inbox for the announcement.
Beginning March 1, Zeiss products will be distributed through Hi-Tech Instruments. The points of contact will be Michael Boyle ([email protected]) and Tommy Pogash ([email protected]).
Due to the rise in wire payment fraud, we are implementing a new Wire Payment Enrollment Form to collect bank data for wire payments. The new form will play a key role in facilitating a new bank data verification process. These measures are essential to prevent fraud and ensure the accuracy and security of wire payments. Key benefits of this change include:Increased fraud prevention by implementing stricter requirements and verification methods to ensure wire payments are sent to the correct recipientsEnhanced due diligence by reviewing and verifying wire dataWe are committed to continuously improving financial controls to support the needs of our campus community while also protecting the integrity and security of University funds. Detailed information regarding the new form and how you can help support this important process change will be shared in future communications.We appreciate your understanding and support in this process to prevent fraud.
UCSF is committed to establishing policies and practices that support faculty in their efforts to balance the needs of their career and family. Effective March 22, 2024, UCSF established a policy that external funding may be used to reimburse dependent care expenses incurred by eligible faculty and award recipients. External funders must explicitly state that dependent care expenses can be reimbursed in the underlying gift or grant agreement, or in a subsequent letter. Eligible faculty and award recipients can request reimbursement for dependent care expenses they incur up to the amount allowed by the sponsor, not to exceed $10,000 per calendar year. These new guidelines support reimbursement from eligible external funding sources for all eligible faculty and award recipients. Review the Policy for Using External Funding for Dependent Care Costs (MyAccess login required) for details on eligibility criteria and procedures to request reimbursement of dependent care costs. If you have questions regarding funding source eligibility, please contact your CGA Service Team member.
UCSF Surpasses University of California Systemwide Procurement Benefit Goal UCSF has already delivered on annual savings and efficiency goals. UCSF has a fiscal year 2024 target of $16.5M in measurable cost savings for the University of California (UC) enterprise; the UC BenefitBank dashboard is currently reporting a fiscal year-to-date savings of $26.8M. Our savings success is due to our long-running efforts to receive reimbursement from FEMA for costs incurred during the pandemic, and sustained effort by our Supply Chain Management (SCM) Strategic Procurement staff to find the best and most affordable sourcing options for our campus. Every dollar saved through efficient procurement can be reinvested in essential research, patient care, and education.UC System Procurement Benefit Goal Dashboard Updated Through Q3 2024 May 14, 2024
UCSF has partnered with U.S. Bank to expand our virtual credit card program known as Payment Plus. This service allows for the system delivery of automated virtual Visa card payments to our suppliers. Our goal is to increase our ability to pay our suppliers faster, improve process efficiency and working capital management, as well as reduce the cost of processing check transactions.We have identified a list of suppliers for this initiative and U.S. Bank is now contacting them to enroll. This initiative is an important part of our procure-to-pay process and we encourage you to promote the benefits of the Payment Plus program to suppliers with whom you interact today, as well as with any new suppliers that you engage.Key benefits UCSF receives from expanding our Payment Plus program are:Reduced costs from a streamlined payment processIncreased spend visibilityRemoving risk of late payment to suppliersKey benefits our suppliers receive from enrolling in Payment Plus may include:Accelerated payment and improved cash flowReduced paperwork and streamlined accounts receivables processReal-time notifications for each card paymentComplete remittance detail to support efficient receivables postingNo changes or modifications to your existing card acceptance proceduresThe current process for purchase orders and invoices will remain the same. The only change will be the payment process. As an added incentive, we will update payment terms for suppliers participating in the Payment Plus program to pay them immediately upon approval of invoices. Please direct suppliers to contact the UCSF Enrollment Team at (888) 560-5014 or email [email protected] if they have questions about the Payment Plus initiative.For more information about the program, please visit Payment Plus. Thank you for supporting the Payment Plus program.
Based on valuable feedback from our campus community, Supply Chain Management (SCM) has developed new guidelines for making payments to community-based individuals/organizations that participate in activities such as advisory boards or other bodies that greatly benefit the University. Payment is requested through the BearBuy Payment Request Form using a new “Community Partner Payments” Activity Type on the form. These changes on the Payment Request Form and the new Community Partner Payment guide clarify the payment process for our campus community and best facilitates the payment process for our valued community-based partners. Learn more on the Community Partner Payments Guide.
Over the last few months, you may have noticed something different from the Supply Chain Management (SCM) Logistics couriers delivering packages across campus. Logistics recently rolled out the Photo Capture Proof of Delivery feature, meaning we now take pictures of packages and gases at the point of delivery to UCSF customers. Prior to the COVID pandemic, Logistics couriers would obtain electronic customer signatures but discontinued the practice and transitioned to annotating a staff member name in their handheld devices who was present when a delivery was made. With the implementation of this new feature, Logistics now takes pictures showing the location as well as the time and date of the 500 packages and 200 gas cylinders delivered daily. Photo capture proof of delivery is a logistics best practice which improves accountability and should give UCSF customers increased confidence in Logistics delivery service. Handling of all these new delivery confirmation photos and making them accessible to UCSF customers was no small technical feat. The Photo Capture Proof of Delivery feature development was led by David Grubbe and Andrew Alcazar from the SCM Systems team who worked over a year through development and system integration, operational business rules implementation, as well as teaming with Campus Life Services Information Technology to ensure 100% security compliance. They also led the training of the new feature with Logistics couriers, like Parnassus distribution team member Jeremiah Yoo, seen in this photo making a delivery. With the increased amount of UCSF customers working away from the office, photo capture proof of delivery enables Logistics couriers to make more successful first-time deliveries and eliminates the need for multiple delivery attempts should no one be available to receive the delivery. Jeremiah sees photo capture as a positive change, most importantly, because of the assurance the photo provides the customer of the delivery.“I see photo capture as a positive change, most importantly, because of the assurance the photo provides the customer of the delivery.” – Jerimiah Yoo, Logistics Services, Parnassus Distribution TeamFor more information on package delivery and photo capture proof of delivery, please visit UCSF Package Delivery Program.
Cell Signaling Technology (CST) has entered into contract to provide discounted antibodies and other lab supplies. CST specializes in protein analysis, ELISA's, proteomics, Western blots, and SiRNA. Contract details. Sigma-Aldrich (MilliporeSigma) has just signed a systemwide contract to provide discounted antibodies, chemicals, and other lab supplies. Contract details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition. See the complete listing of contracts on the UCOP website:General AgreementsLife Science
On July 15, BearBuy was updated with minor visual and functional enhancements to improve your experience. Here are highlights of the changes: Upgraded workflow visualization for clearer visibility into the progress of the document Redesigned form layouts to minimize blank space and optimize the display to reduce the need to scroll Forms now automatically open in a new window, streamlining your workflow and ensuring a more efficient user experience A PowerPoint presentation with details about the enhancements is available on the BearBuy Features Update page of the Supply Chain Management (SCM) website.
