Updated April 2024 Justin Sullivan, Supply Chain Management Associate Vice Chancellor and Chief Procurement Officer, was recognized by the OnConferences Icon Awards as a Top 10 Supply Chain and Procurement Professional. The top 100 Supply Chain and Procurement Professional Award is peer-selected list representing distinguished supply chain and procurement professionals from across the world. Justin placed eighth among over 200 nominees. Congratulations, Justin!UCSF Supply Chain Management’s Justin Sullivan, Associate Vice Chancellor and Chief Procurement Officer, is a finalist in the 2024 OnConference Icon awards. The Top 100 Supply Chain and Procurement Professional Award is peer-voted and winners represent some of the top supply chain and procurement professionals in the world. Finalists are selected based on their work in these areas: Impact on their organization and/or previous organizations Contributions to their professional community through thought leadership Innovation in their role/careerExceptional leadership If you’d like to support Sullivan’s nomination, you can vote here or click on the image above.
Under University of California (UC) G-28 Travel Regulations policy, reimbursing employee commuting expenses to campus locations is not allowed. For this reason, UCSF employees whose job duties are classified as “fully onsite” or as “flexible” are not eligible for reimbursement of costs to travel to UCSF locations. Find more guidance on Employee Travel to UCSF Locations.
Supply Chain Management has been working on new training materials to help you navigate the buying process. The new resources will be announced in the coming weeks and will feature a BearBuy series of how-to videos, and a UC Learning Course on understanding sole source and price reasonableness justification. Keep an eye on your inbox for the announcement.
Beginning March 1, Zeiss products will be distributed through Hi-Tech Instruments. The points of contact will be Michael Boyle ([email protected]) and Tommy Pogash ([email protected]).
Due to the rise in wire payment fraud, we are implementing a new Wire Payment Enrollment Form to collect bank data for wire payments. The new form will play a key role in facilitating a new bank data verification process. These measures are essential to prevent fraud and ensure the accuracy and security of wire payments. Key benefits of this change include:Increased fraud prevention by implementing stricter requirements and verification methods to ensure wire payments are sent to the correct recipientsEnhanced due diligence by reviewing and verifying wire dataWe are committed to continuously improving financial controls to support the needs of our campus community while also protecting the integrity and security of University funds. Detailed information regarding the new form and how you can help support this important process change will be shared in future communications.We appreciate your understanding and support in this process to prevent fraud.
UCSF Surpasses University of California Systemwide Procurement Benefit Goal UCSF has already delivered on annual savings and efficiency goals. UCSF has a fiscal year 2024 target of $16.5M in measurable cost savings for the University of California (UC) enterprise; the UC BenefitBank dashboard is currently reporting a fiscal year-to-date savings of $26.8M. Our savings success is due to our long-running efforts to receive reimbursement from FEMA for costs incurred during the pandemic, and sustained effort by our Supply Chain Management (SCM) Strategic Procurement staff to find the best and most affordable sourcing options for our campus. Every dollar saved through efficient procurement can be reinvested in essential research, patient care, and education.UC System Procurement Benefit Goal Dashboard Updated Through Q3 2024 May 14, 2024
Based on valuable feedback from our campus community, Supply Chain Management (SCM) has developed new guidelines for making payments to community-based individuals/organizations that participate in activities such as advisory boards or other bodies that greatly benefit the University. Payment is requested through the BearBuy Payment Request Form using a new “Community Partner Payments” Activity Type on the form. These changes on the Payment Request Form and the new Community Partner Payment guide clarify the payment process for our campus community and best facilitates the payment process for our valued community-based partners. Learn more on the Community Partner Payments Guide.
Over the last few months, you may have noticed something different from the Supply Chain Management (SCM) Logistics couriers delivering packages across campus. Logistics recently rolled out the Photo Capture Proof of Delivery feature, meaning we now take pictures of packages and gases at the point of delivery to UCSF customers. Prior to the COVID pandemic, Logistics couriers would obtain electronic customer signatures but discontinued the practice and transitioned to annotating a staff member name in their handheld devices who was present when a delivery was made. With the implementation of this new feature, Logistics now takes pictures showing the location as well as the time and date of the 500 packages and 200 gas cylinders delivered daily. Photo capture proof of delivery is a logistics best practice which improves accountability and should give UCSF customers increased confidence in Logistics delivery service. Handling of all these new delivery confirmation photos and making them accessible to UCSF customers was no small technical feat. The Photo Capture Proof of Delivery feature development was led by David Grubbe and Andrew Alcazar from the SCM Systems team who worked over a year through development and system integration, operational business rules implementation, as well as teaming with Campus Life Services Information Technology to ensure 100% security compliance. They also led the training of the new feature with Logistics couriers, like Parnassus distribution team member Jeremiah Yoo, seen in this photo making a delivery. With the increased amount of UCSF customers working away from the office, photo capture proof of delivery enables Logistics couriers to make more successful first-time deliveries and eliminates the need for multiple delivery attempts should no one be available to receive the delivery. Jeremiah sees photo capture as a positive change, most importantly, because of the assurance the photo provides the customer of the delivery.“I see photo capture as a positive change, most importantly, because of the assurance the photo provides the customer of the delivery.” – Jerimiah Yoo, Logistics Services, Parnassus Distribution TeamFor more information on package delivery and photo capture proof of delivery, please visit UCSF Package Delivery Program.
Cell Signaling Technology (CST) has entered into contract to provide discounted antibodies and other lab supplies. CST specializes in protein analysis, ELISA's, proteomics, Western blots, and SiRNA. Contract details. Sigma-Aldrich (MilliporeSigma) has just signed a systemwide contract to provide discounted antibodies, chemicals, and other lab supplies. Contract details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition. See the complete listing of contracts on the UCOP website:General AgreementsLife Science
On July 15, BearBuy was updated with minor visual and functional enhancements to improve your experience. Here are highlights of the changes: Upgraded workflow visualization for clearer visibility into the progress of the document Redesigned form layouts to minimize blank space and optimize the display to reduce the need to scroll Forms now automatically open in a new window, streamlining your workflow and ensuring a more efficient user experience A PowerPoint presentation with details about the enhancements is available on the BearBuy Features Update page of the Supply Chain Management (SCM) website.
