Over the last few months, you may have noticed something different from the Supply Chain Management (SCM) Logistics couriers delivering packages across campus. Logistics recently rolled out the Photo Capture Proof of Delivery feature, meaning we now take pictures of packages and gases at the point of delivery to UCSF customers. Prior to the COVID pandemic, Logistics couriers would obtain electronic customer signatures but discontinued the practice and transitioned to annotating a staff member name in their handheld devices who was present when a delivery was made. With the implementation of this new feature, Logistics now takes pictures showing the location as well as the time and date of the 500 packages and 200 gas cylinders delivered daily. Photo capture proof of delivery is a logistics best practice which improves accountability and should give UCSF customers increased confidence in Logistics delivery service. Handling of all these new delivery confirmation photos and making them accessible to UCSF customers was no small technical feat. The Photo Capture Proof of Delivery feature development was led by David Grubbe and Andrew Alcazar from the SCM Systems team who worked over a year through development and system integration, operational business rules implementation, as well as teaming with Campus Life Services Information Technology to ensure 100% security compliance. They also led the training of the new feature with Logistics couriers, like Parnassus distribution team member Jeremiah Yoo, seen in this photo making a delivery. With the increased amount of UCSF customers working away from the office, photo capture proof of delivery enables Logistics couriers to make more successful first-time deliveries and eliminates the need for multiple delivery attempts should no one be available to receive the delivery. Jeremiah sees photo capture as a positive change, most importantly, because of the assurance the photo provides the customer of the delivery.“I see photo capture as a positive change, most importantly, because of the assurance the photo provides the customer of the delivery.” – Jerimiah Yoo, Logistics Services, Parnassus Distribution TeamFor more information on package delivery and photo capture proof of delivery, please visit UCSF Package Delivery Program.
Cell Signaling Technology (CST) has entered into contract to provide discounted antibodies and other lab supplies. CST specializes in protein analysis, ELISA's, proteomics, Western blots, and SiRNA. Contract details. Sigma-Aldrich (MilliporeSigma) has just signed a systemwide contract to provide discounted antibodies, chemicals, and other lab supplies. Contract details. UC contracts simplify and speed approval for purchase requisitions over $10,000 which must be reviewed by SCM Procurement. The listed suppliers have competitively bid systemwide agreements with the University of California; therefore, no additional justifications are needed when submitting your requisition. See the complete listing of contracts on the UCOP website:General AgreementsLife Science
Click to read announcementUCSF instituted a new policy requiring the purchase of Energy Star® certified –80°C ultra-low temperature (ULT) freezers that will take effect on January 1, 2024. To assist you in this transition, UCSF has continued and expanded its ULT Freezer Rebate Program, which provides a variety of different financial incentives depending on your needs.For questions about these rebates, please contact [email protected]. We appreciate your understanding in working to improve UCSF’s research infrastructure and making environmentally conscious purchase decisions to help protect our planet.Read the announcement from Harold R. Collard and Erin S. Gore above.
Travelers should pay travel expenses with out-of-pocket funds and be reimbursed through a MyExpense expense report. Cash advances should only be used when absolutely necessary for travel-related expenses (does not include meeting/entertainment expenses). Consider using these alternatives before requesting cash advances:Travelers may apply for a Corporate Travel Card, which can be used for lodging, ground transportation, and the traveler’s own meals.Departments may use a Procurement Card to pay registration fees on behalf of the traveler.Departments may provide a SpeedType/Cost Center for airfare in Connexxus to pay for the airfare directly.Please exhaust alternatives above before requesting cash advances. Travelers should consider the following when requesting cash advances:Request a reasonable estimated amount for the necessary expenses of the trip.Cash advances are only issued within 30 days of the first day of business travel.A traveler may only have one outstanding cash advance and must clear any previous advances before another advance is issued.If an employee does not submit an expense report showing how the advance was spent on travel expenses and/or fails to return any unused cash advance amounts within 120 calendar days of the end of a trip, under IRS regulations the amounts are considered taxable income to the employee. Travelers who are taxed for travel advances will not be allowed to receive future cash advances.Cash advances can only be used for the traveler requesting the funds. The funds cannot be given to any other individual.For more information on cash advances, visit Supply Chain Management’s Travel Cash Advance and Travel pages.
Matt Banzon, Mike Soabas, and Marthel Julian.Supply Chain Management (SCM) Logistics recently was tasked with one of the most unusual move requests the department has handled. This past December, Logistics team members Mike Soabas, Matt Banzon and Marthel Julian moved a one-of-a-kind sculpture from the UCSF School of Medicine to the Kalmanovitz Library at Parnassus.The 350-pound, stainless-steel sculpture, The Dance of Life, was created by the renowned artist Aristides (Aris) Demetrious who passed away in 2021. The piece was commissioned by UCSF as a memorial to individuals who have donated their bodies for medical education and research through the UCSF Willed Body Program. The sculpture celebrates life, and the gift that approximately 450 donors give through the program each year.Originally intended to be displayed at the UCSF Library, the sculpture was given a temporary home – for numerous reasons – at the UCSF School of Medicine that lasted nearly 10 years. Kirk Hudson, UCSF Library facilities manager, was determined to give the sculpture its intended home before the year ended and reached out to Logistics for help.The job was scheduled for the final work week of the year and was one of several jobs scheduled for the team. Soabas, Banzon, Marthel and Hudson carefully evaluated the piece to determine how to safely relocate the priceless artwork. Despite the rain, the team slowly and steadily moved the carefully wrapped piece across Parnassus Avenue and safely placed it in its new, more prominent home – ending the year with a very special delivery (see photo to the right).Logistics’ ServicesYou may not have a 350-pound sculpture you need to move, but Logistics provides a wide array of services including mail services, storage, moving, installation and delivery, surplus and an online warehouse for gases. Learn more about how we can help you today.
On December 5, 2023, UCSF staff were given access to use their Procurement Card (P-Card) for purchases in the UCSF Amazon Business account using a separate portal outside of BearBuy. An added benefit, P-Card holders also can buy gift cards in Amazon Business.What do you do if you don’t have a P-Card? SCM encourages departments to apply for a P-Card to use in the Amazon Business P-Card portal, as well as other low-value and low-risk goods and services.The P-Card is a University credit card issued by U.S. Bank that enables timely purchases of business related, low-value goods (under $5,000) and low-risk services. It provides a convenient and fast payment to suppliers that accept credit cards. UCSF pays U.S. Bank directly for the charges on P-Cards.To learn more about P-Card and how to apply for one, visit SCM’s Card Programs webpage. For P-Card related inquiries, please contact [email protected]. You can find out more about using your P-Card in the Amazon portal.
The systemwide travel program offers University of California (UC) travelers across all 10 campuses and various medical and research centers access to many value-added benefits, such as priority boarding, preferred seating and other upgrade opportunities.In an effort to manage ongoing relationships with major airlines, hotels and car rental companies, UC Travel is assessing the program by conducting a survey. Please complete the survey here by February 23, 2024. *extended deadline*In appreciation of your time filling out the survey, a drawing will be held for the following items:Grand Prize: One winner will get two United Airlines tickets anywhere United fliesFive additional winners will receive a Southwest Airlines status upgrade to “A-List”. Only UC email addresses will be eligible for these giveaways. Below are full Terms & Conditions.GIVEAWAY TERMS & CONDITIONS:The Grand Prize for one winner will be TWO (2) United Airlines tickets for travel anywhere United flies. Other prizes include: FIVE (5) Southwest Airlines "A-List” status upgrades. Status upgrades will be awarded based on traveler’s current status and will go up only to A-List with Southwest Airlines. Terms & Conditions are as follows: UC employees will automatically be entered in the drawing by providing a valid UC email address after filling out the "Annual Travel Survey (2023)". Only UC emails will be eligible; The survey will close on February 9, 2024, after which winners will be randomly selected; Winners must claim prizes by the date indicated in the prize notification or they may forfeit the prize. In the event the first winner does not claim the prize by the deadline, another winner may be drawn; Prizes are subject to the restrictions and rules imposed by the airlines, including expiration dates, security fees, security requirements, and reservations. Blackout dates may apply for the free airfare tickets; Prizes are not transferable or redeemable for cash or credit and may be subject to change without notice; Prizes do not include any additional expenses, including, but not limited to, incidentals, meals, telephone charges, travel insurance, souvenirs, and transportation (except airfare for the Grand Prize); All taxes are the sole responsibility of the winners. The fair market value (FMV) of the grand prize ticket may be reported on the employee W-2 in the year that the prize is awarded; The FMV for the United Airlines tickets is $3,875 per ticket (total of $7,750 may be reported for 2024); Participation in this drawing and acceptance of a prize constitutes permission for the Central Travel Office to use the winner’s name, campus and/or any statements made by winner regarding the drawing or travel program for promotional purposes without notice or additional compensation; Winners will be informed individually and then announced through the travel distribution list and newsletter. All entrants will be added to the program distribution list. The Central Travel Office decision is final with respect to all matters relating to awarding of the prizes and shall not be subject to review or appeal. By participating, UC employee agrees to these Terms & Conditions and agrees to accept all decisions of the UC Central Travel Office in regard to this drawing. Disclaimer: the drawing component of this survey is not meant to serve as a “charitable raffle” pursuant to Cal. Pen. Code section 320.5.
Click on image to vote.UCSF Supply Chain Management’s Justin Sullivan, Associate Vice Chancellor and Chief Procurement Officer, is a finalist in the 2024 OnConference Icon awards. The Top 100 Supply Chain and Procurement Professional Award is peer-voted and winners represent some of the top supply chain and procurement professionals in the world. Finalists are selected based on their work in these areas: Impact on their organization and/or previous organizations Contributions to their professional community through thought leadership Innovation in their role/careerExceptional leadership If you’d like to support Sullivan’s nomination, you can vote here or click on the image to the right.
Supply Chain Management (SCM) understands the potential disruption to research caused by the retirement of the National Gift Card punch-out catalog. SCM is actively engaged in providing additional solutions to mitigate further disruption. We are committed to maintaining communication and will keep you informed as updates and solutions unfold. Gift cards can be purchased through the following channels: If you have access to a UCSF Procurement Card (p-card), please use the UCSF Amazon Business P-Card Portal for gift card purchases. If your department does not have a p-card and you require gift cards to support research activities, we have temporarily made your SCM department-assigned buyer available to facilitate the purchase of gift cards. Please reach out to them directly. To prepare for high demand, we encourage you to consolidate purchases into bulk orders when possible. We apologize for the disruption and look forward to providing you with solutions soon. For additional questions, please submit a ticket to the SCM Response Team and a member of our team will assist you. Don’t have a P-Card? Apply for one! SCM encourages departments to apply for a P-Card. To learn more about P-Card and how to apply for one visit our P-Card pages: Go to Finance Secure Log in using your UCSF MyAccess credentials On the left-hand side click on Card Programs Click on Procurement Card Program to learn more about the program and how to request a P-Card
On July 15, BearBuy was updated with minor visual and functional enhancements to improve your experience. Here are highlights of the changes: Upgraded workflow visualization for clearer visibility into the progress of the document Redesigned form layouts to minimize blank space and optimize the display to reduce the need to scroll Forms now automatically open in a new window, streamlining your workflow and ensuring a more efficient user experience A PowerPoint presentation with details about the enhancements is available on the BearBuy Features Update page of the Supply Chain Management (SCM) website.
