The Payment Request Form is used to request payment for transactions that don’t require a purchase order (PO), including cell phone/phone lines, donation/contribution, government fees/visas, guest lodging, honorarium, journal publications, memberships, postage/small package courier, refunds, registration fees, student summer programs, subscriptions, and utilities.
Do not use the Payment Request form for the following:
- Payments to research subjects, patient refunds, or petty cash should be submitted using the Check Request Form (U5-2)
- Subcontracts
- Invoices for a BearBuy PO or after-the-fact transaction that doesn't meet the limited scope of the Payment Request form
- Catering invoices
Payment Handling and Delivery Instructions
Best practice is to mail the check directly to supplier; however, there may be a valid business reason to send the check to the UCSF Campus Department requesting payment. For delivery to department by campus mail, enter the recipient's name and campus box number in the Payment Message on the form (e.g., Bill Smith Box 9999).
Instructions
1. Accessing BearBuy
2. Navigating to the Payment Request Form in BearBuy
3. Completing the Payment Request Form
4. Submitting the Payment Request Form in BearBuy
Frequently Asked Questions
How do I view the payment status of the voucher?
How do I request rush processing of my request?
Can I attach more than one invoice to the Payment Request form?
Can I add more than one Payment Request form to my cart?
Can I pickup the check in-person from Accounts Payable?
Can I request that the check be mailed to my department?
Can I pay with a UCSF Procurement Card (P-card) or Corporate Travel Card?
Should I ask the vendor to submit the invoice through Transcepta?
Last Updated: December 2022
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