Archive of newsletter for UCSF Health.For campus-related news, please visit the SCM News2Use Archive.
Archive of newsletters distributed to UCSF Campus customers.For UCSF Health, please visit the SCM News4Health Archive.
Southwest Airlines is offering University of California (UC) travelers two combinable promotions to earn A-List status for 90-days (with possible extension to 12-months) and earn bonus Rapid Reward points toward a Companion Pass. A-List Status for 90-daysBetween now and February 15, 2025, Southwest is offering a special Corporate Tier Experience to qualify for promotional Rapid Rewards® A-List status for 90 days, with an opportunity to extend it for an additional 12 months. To participate:Sign up for Rapid Rewards account (if you don’t already have one). Fill out the Tier Experience form, enter your Rapid Reward number and official UC email address (use Company Name: University of California), then click “Submit.” You have only one opportunity to enroll and qualify. Closely align your enrollment date with your upcoming travel plans to maximize your chances of meeting the requirements during the 90-day promotional window. Book and complete three round-trip qualifying flights or six one-way qualifying flights during the 90-day promotional period.Bonus Rapid Reward Points Exclusive to UCEarn up to 30,000 Rapid Rewards® bonus points when you register, then book through UC's preferred travel agencies or the UC SWABIZ link and fly qualifying flights between January 15 and April 15. Register, book and fly between January 15 and April 15. Qualifying flights must be booked via any of UC’s preferred agencies (with an agent or online), including: Anthony TravelBalboa TravelBCD Travel UCLA Travel ServicesSWABIZ (Southwest Airlines for Business) link in the ConnexUC travel portalRapid Reward bonus points you can earn:5,000 points for at least two round trip flights (or four one-way trip flights)15,000 points for three round trip flights (or six one-way trip flights)30,000 points for four round trip flights (or eight one-way trip flights)These offers can be combined. Additional details are posted on the ConnexUC travel portal.
As of January 5, 2025, New York City has implemented a "congestion fee" of $9 or more during peak hours for all vehicles entering local streets and avenues at or below 60th Street. This fee applies to cars, trucks, taxis, and rideshares, with charges varying based on the size of the vehicle, the day of the week, and the time of day. The fee will be part of the automated toll collection already in place for bridges and tunnels surrounding Manhattan. More information can be found on the Official Website of the City of New York. While the University of California maintains highly competitive contracts with Hertz, National, Enterprise, Dollar, and Thrifty, please note that taxes and fees, including this congestion fee, are not subject to reductions or waivers. We encourage travelers to carefully review all associated costs when renting vehicles.
The entry procedures for Europe and the United Kingdom (UK) have changed and travelers will need to be aware of three new systems.
To streamline and ensure compliance with University policies, Community & Government Relations (CGR) and Supply Chain Management (SCM) have updated the Requesting Charitable Donations and Contributions process. These guidelines are supported by the Chancellor’s Office and help UCSF departments contribute effectively to nonprofit organizations.Before committing to any charitable donation or contribution, UCSF departments must follow the updated review and approval process outlined on the updated Requesting Charitable Donations and Contributions page.
As wildfires continue to impact the Los Angeles area, the University of California (UC) has partnered with hotel chains to provide discounted accommodations for UC employees and students who may be displaced. These efforts aim to secure affordable lodging amidst high demand in the region.Discounted Rates from Hotel PartnersMarriott PropertiesUC Discount: Use the UC0 code in the "Corp/Promo Code" field under the "Special Rate" option on Marriott's website.Evacuation Rate: Select "Lowest Regular Rate." If an evacuation discount is available, it will display for the selected property.Wyndham PropertiesUC employees and students can receive an 18 percent discount on all Wyndham brand properties.Access the discount by visiting Wyndham’s website via the UC-specific link, which includes the discount code.Specially Negotiated RatesUC’s Wyndham account manager secured additional discounted rates at specific properties in Los Angeles and nearby areas. To access the rate, the guest will need to contact the hotel directly and advise they are a UC employee/student requesting the lower displaced rate. HotelLocationRateHaas HotelNear UCLA20 percent off Best Available RateRamadaWest HollywoodKing $169 / Double $179TravelodgeFullerton$75Howard JohnsonFullerton$75TravelodgeEl Segundo$102Days InnVista (San Diego)$85RamadaSanta Barbara20 percent off Best Available Rate (Evacuation rate also available)Note: Haas Hotel offers apartment-style accommodations, making it a practical option for extended stays.How to BookGuests must contact the hotel directly to secure the displaced rate. Mention that you are a UC employee or student when booking.Sharing ResourcesIf you know of UC colleagues or students who could benefit from these resources, please forward this information. Together, we can support those in our community affected by these challenging circumstances. NOTE: We will continue to update this article as more options become available. These discounted offers from our partners are provided to assist those in need of accommodations. Please note that expenses related to displacement are considered personal and cannot be reimbursed by the University.
Supply Chain Management represented UCSF at the National Association of Educational Procurement conference.
The Supply Chain Management (SCM) Response External Supplier Support form URL has been updated to the following:https://ucsf.service-now.com/ucsfit?id=ucsf_public_scm_to_incThis change will only impact external form users. Campus and Health community members with MyAccess credentials will continue to access the SCM Response Internal Support form. The old URL https://ucsf.service-now.com/ess/scm-supplier will be deactivated and inaccessible starting May 1, 2025. We encourage staff to begin using and distributing the new URL to your suppliers before the deactivation date.What You Need to DoUpdate Bookmarks: If you have bookmarked the URL, please update it to the new one.Update Links: If you have any links on your website, emails, or within documents that point to the old URL, please replace them with the new link.Update email signature and templates: If you use this URL in any email templates or signatures, please make the necessary changes ahead of the deadline.Alert your suppliers of the update: To prevent service disruptions, please alert your suppliers of the new URL and encourage them to bookmark the new link.Get AssistanceWe understand that this may require some adjustments, and we are here to help! If you need any assistance with the transition or have questions, please feel free to contact the SCM Response Team or visit the SCM website for information.Thank you for your understanding and cooperation.The SCM Response Team
The holiday season is here, and while it brings joy and celebration, it also comes with unique travel challenges. Whether you're navigating crowded airports or unpredictable weather, a little preparation can go a long way. Below are some practical tips to help make your winter travel experience smoother, more efficient, and a bit less stressful.Fly early and nonstop when possible: The first flight of the day is less prone to delays, which tend to compound as the day progresses. Nonstop flights also help minimize disruptions and may reduce CO2 emissions.Stick with one airline: Booking with a single airline avoids complications with connecting flights if delays or cancellations occur. Know your rights in case of disruptions.Use airline apps and check in online: Download the airline's app to stay updated and check in before arriving at the airport. For international trips, ensure your passport details are added to your booking to streamline the process.Verify TSA Pre-Check or Global Entry status: Confirm your Known Traveler Number is in your airline profile to display the TSA Pre-Check symbol on your boarding pass. If it’s missing, request the airline representative to update your reservation at check-in.Arrive early: Plan for at least 2 hours before domestic flights and 3 hours for international. Winter travel crowds often include less experienced travelers, which can slow down processes. Give yourself extra time to avoid missing your flight.Pack light with carry-ons: If possible, skip checking bags to save time and avoid potential lost luggage. For checked bags, take a photo to assist with claims if needed.Board promptly: Pay attention to your boarding zone and get on the plane early to secure overhead bin space, which fills up fast.Stay charged and travel light: Fully charge your devices and bring a portable charger, as outlets at crowded airports are scarce. Leave unnecessary electronics at home.Keep copies of important documents: Scan or photograph your passport, driver’s license, and credit cards for easier replacement in case of loss.Bonus Tip #1: Have emergency contacts handy. Memorize or write down one or two key phone numbers for emergencies.Bonus Tip #2: Avoid wrapped items. Airport security requires all belongings to be accessible, so save time by packing unwrapped gifts.By planning ahead and staying flexible, you’ll set yourself up for a more enjoyable travel experience this winter season. There are many options available to UC travelers in the Connexxus portal.Happy holidays and safe travels!
