Anyone with a UCSF MyAccess account can log into BearBuy and place items in a shopping cart. However, only Requesters can submit orders. If you do not have the Requester role, assign your shopping cart to one of your department’s designated Requesters to submit the order for you. Your department’s Access Administrator can tell you who is a Requester in your department.

  • When a shopping cart is going through checkout or approvals, it may be referred to as a "requisition." Once the requisition is fully approved, the purchase order (PO) will be generated.
  • Note: Most UCSF Health departments do not use BearBuy at this time. For assistance with purchases, please contact UCSF Health Supply Chain.

Accessing BearBuy

  1. Login to your UCSF MyAccess account.
  2. Click on the BearBuy link to open the application.


  1. Add items to your shopping cart by searching for products in the BearBuy catalogs or supplier "punch-out" ecommerce sites, or shop using BearBuy forms.
  2. Assign the cart to your department's Requester to complete the checkout process and submit the order on your behalf.
Shopping Instructions
Helpful Hints

What happens next?

After you've assigned the cart to the Requester, the Requester will complete the checkout process and submit the order. The order will route for any necessary approvals in BearBuy, and then the Purchase Order (PO) will be dispatched to the supplier. Typically, the supplier will email you an order confirmation. For order status inquiries, please contact the supplier directly—order status/tracking is not available in BearBuy. Learn what types are orders are delivered by UCSF Logistics.

View My Carts and Orders
Cancel or Modify an Order

Pay an Invoice

Warning: Do not use a BearBuy form to submit an invoice for goods/services if you have a purchase order (PO). Read more about submitting an invoice for payment.

Version Date: December 2022