BearBuy Form | Form Description | Common Items Purchased using Form |
---|---|---|
After-the-Fact Purchase Order (PO) Form |
To pay for goods/services where a purchase order was not previously created for the purchase. NOTE: An After-the-Fact purchase, called an "unauthorized purchase" per Bus 43, Part 3, Section VII, is a procurement that has been committed to the vendor without proper authorization. |
Any goods/services purchased where you did not previously create a purchase order for the purchase |
Amount-Based PO (Blanket) | Amount-based purchase request for common services and goods. Also can be used to create blanket orders for recurring services. | Equipment Repair, Fabrication, Janitorial Services, Landscaping, Pager Services, Sequencing Service, Temp Staffing (Non-executive Recruitment), Transcription Service, UCOP Agreement Services (e.g. for maintenance), Uniform Laundry Service |
Capital Equipment Form | Use this form for equipment or capitalized software over $5000. | Equipment Purchase, Hardware/Software over $5,000, Vehicle Purchase |
Change Order Request Form | To request a change to a Purchase Order that has already been sent to the supplier. | Lien Removal, Chartfield Change, Change Order |
DEA-Controlled Substance | To purchase drugs considered Controlled Substances by the DEA. | DEA Controlled Substance (Schedule II-V and List 1 Chemical Precursors) |
Facility Rental Form | Use this form to request an off-site non-UC facility rental for all events requiring a signed contract. | Facility Rental – renting a hotel, Conference Hall, or other facility |
Non-Catalog Form | To purchase products that are not available through a punch out supplier or from a hosted catalog supplier. | Cell Phone Purchase, Dental Kits, Firearms, Orthopedic Supplies (Specialized), Pager Purchase, Radioactive Goods/Chemicals, Software License, UCOP Agreement Goods, Uniforms |
Meeting & Entertainment Payment Request Form |
Use this form for requesting payment for event related expenses where the supplier does not require a contract. NOTE: For on-campus catering, use America To Go. |
Event related expenses |
Outbound Freight (for FedEx Shipping) | Use this form to create blanket POs for FedEx shipments sent out from UCSF. | FedEx Shipping Charges |
Payment Request Form | To request payment for a NON-BearBuy PO invoice. | Advertising & Recruiting, Cell Phone Service, Conference Registration, Courier (i.e. FedEx) - Campus Wide Account Number, Data Services, Honorarium, License Fee, Membership Fees, Permit Fees, Postage |
Professional Services/Independent Consulting Form | To request purchases of Professional Services and Independent Consulting Services. | Architect, Auditing/Accounting Service, Engineering Service, Graphic Design, Independent Consulting Agreement (ICA), Temp Staffing (Non-executive Recruitment), Training Service, UCOP Agreement Services (for Professional Services or Independent Contracting), Vehicle Charter, Website Design |
Relocation/Household Moves Form | For individual household moves as part of a new campus hire. This form is not intended for internal campus relocations/moves. | Relocation or household moves services |
Software Form | Use this form to request software or software licenses, cloud software-related professional services, and cloud computing services. Do not use the form to request on premises software or hardware (i.e. Adobe Acrobat) or equipment that contains embedded software. | Software, software licenses, cloud software-related professional services, cloud computing services |
Standing Order Amount Form (for ReadyRefresh Orders) | This form is used solely for ReadyRefresh (formerly Arrowhead) standing order purchases such as water and coffee delivery. | ReadyRefresh orders |
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