Small Business Subcontracting Plan Roles/Responsibilities

THE PRINCIPAL INVESTIGATOR

Coordinates with the Supplier Diversity Program Manager, the Research Administrator, and the project team to determine how the project can best meet the small business utilization goals. Provides to the Supplier Diversity Manager:

  1. A copy of the proposal to the funding organization, including the Statement of Work
  2. An accurate summary budget including the following line items which the Supplier Diversity Program Coordinator must include on the Small Business Subcontracting Plan:
  • Materials and supplies
  • Equipment
  • Travel
  • Services from an outside supplier

3. Preparation of the Small Business Subcontracting Plan Worksheet - includes descriptions and dollar amounts for materials and supplies, equipment costing more than $5,000, travel, and services to be purchased from small businesses. In the event the funding organization wants the plan broken out into phases or option periods, a worksheet must be completed for each phase or option period of the project.

THE RESEARCH ADMINISTRATOR

  1. Works with the Principal Investigator(s) to create a summary budget and small business documentation as described above, so that the Supplier Diversity Program Manager can then make the case for the specific types of goods and services that can be sourced from small business vendors. 
  2. Forwards the budget and small business information to the Supplier Diversity Program Manager at least two weeks in advance of the date the plan is due to the Government and Business Contracts (GBC) Office.

THE SUPPLIER DIVERSITY PROGRAM MANAGER

Prepares and emails the following to the GBC for submission to the Federal Agency or funding organization: 

  1. The Small Business Subcontracting Plan Notice to the agency describing UC Berkeley's responsibilities to monitor and make progress toward the goals.
  2. Addendum A: An Excel worksheet stating the Small Business Subcontracting Goals in percentages and dollars. See form on the Small Business Subcontracting Forms web page.
  3. Addendum B: The list of potential small business vendors which the project team has identified for the purchase of materials and supplies, equipment over $5,000, and travel services. See form on the Small Business Subcontracting Forms web page.
  4. letter to the Principal Investigator explaining the responsibilities of the PI to monitor use of small businesses and make progress toward the small business subcontracting goals.