Modified UC Travel Center and BCD Travel Procedures During UCPath Data Conversion

As part of the UCPath project implementation, there will be a period of time when booking travel through Connexxus will be impacted.

 

In regards to UCSF's COVID-19 response, please review the latest travel guidance and obtain prior approval.

 

Current employees

Current employees with existing Connexxus profiles will not be affected.

 

New employees

New monthly employees hired after April 25, 2020, and new biweekly employees hired after May 22, 2020, will not have a profile in Connexxus or with program travel agencies until June 1, 2020.

 

Newly hired employees and existing employees without a travel profile in either system will need to contact their department travel coordinator to book travel as a “Guest Traveler.” The travel coordinator will need to collect the traveler details to complete the reservation:

  • Name of traveler (as it appears on their Government issued ID)
  • Traveler date of birth and address
  • SpeedType  (for direct-billed reservations)

How to book a reservation with UCTC

To request a direct-billed reservation for a new employee or an employee who does not have a profile with the UC Travel Center (UCTC), please call (310) 206-2639 or email [email protected], and a corporate agent will contact you during business hours.

 

How to book a reservation with BCD

Only authorized travel arrangers should contact the BCD UC Travel team. Operating hours are Monday to Friday, 8 a.m. to 4 p.m. PST; call 1-877-885-8632 prompt #3. When booking a non-profiled traveler, the authorized arranger will need to provide the following:

  • Name of traveler (as it appears on their government-issued identification)
  • Traveler’s date of birth and gender
  • Phone contact for traveler
  • Email of authorized travel arranger
  • SpeedType  (for direct-billed reservations)

BCD will email a copy of the itinerary to the traveler and travel arranger once the reservation is ticketed. Any changes will incur airline change fees, and any additional collection fees will apply.

 

Additional resources

  • Booking travel: Contact the travel agency directly
    • BCD Travel: (877) 885-8632; UC Travel Center: (800) 235-8252; SWABIZ (for Southwest Airlines)  (800) 435-9792
       
  • SpeedType for direct bill: Contact your department Finance Manager
     
  • Questions: [email protected]
April 16, 2020
Topic: 
Travel, Entertainment & Reimbursements