In response to the ongoing pandemic, UCSF continues to update policies and guidelines to comply with ongoing federal, state, and local public health orders and to keep the UCSF community safe. Please help Supply Chain Management ensure that your suppliers adhere to the requirements listed below.
All vendors performing work onsite at UCSF are subject to the following:
- UCSF Vendors and Contractors COVID Vaccination Requirements (detailed below)
- UCSF Vendor & Campus Guest Daily Health Screening
- UCSF face covering/universal mask policy
- UCSF Travel Policy
Onsite work by vendors must be approved by Department heads or Principal Investigators; no higher-level approval is required.
The following letter was sent to UCSF suppliers:
To: UCSF Partners: UCSF Vendors, Contractors, Managed Service Providers, and Parties to Lease Agreements, License Agreements, Permit to Use Agreements, etc.
You are receiving this notice because your company does business with UCSF (UCSF Partners), and/or provides managed services that require your employees to access UCSF owned, licensed, or leased property (UCSF Site(s)). We appreciate your cooperation as we all navigate the shifting circumstances during these challenging times.
Due to the ongoing pandemic, UCSF is continually updating policies and guidelines to comply with ongoing federal, state, and local public health orders and to keep the UCSF community safe.
Definitions
Vendors: For the purposes of the policy below, vendors are defined as contractors who perform services on UCSF property that involves more than just a quick delivery. Examples of work performed on-site by vendors includes equipment installations, repairs, and servicing, gas refills, and clinical research monitoring by research sponsors or third parties.
Fully vaccinated: More than two weeks after receipt of second dose of two-dose series (Pfizer or Moderna) or more than two weeks after receipt of single-dose vaccine (Johnson and Johnson’s Janssen). Vaccine was received in the US and not as part of a clinical trial. Exception: Proof of COVID-19 infection in the last 90 days.
UCSF requires that all UCSF Partners comply with pandemic-related federal, state, and local public health orders as well as UCSF’s policies. UCSF’s Vaccination Program policy (effective July 15, 2021).
As part of UCSF’s compliance and safety efforts, UCSF is requiring that UCSF Partners do the following regarding their employees who come on to a UCSF Site:
All UCSF Partner Employees Assigned to Work at UCSF as of September 30, 2021 providing services for all UCSF Departments scope of work: All employees assigned or dispatched to work onsite at UCSF as of September 30, 2021 must be fully vaccinated for COVID, with no exceptions or exemptions.
Compliance and Records Maintenance: UCSF Partner shall be responsible for maintaining records related to your employees’ vaccine status, to ensure that your employees working on UCSF property are compliant with federal, state, and local public health orders, as well as UCSF policies related to the ongoing pandemic.
Employees Permitted Access to Work at UCSF: As of September 30, 2021, to the extent permitted by law, UCSF requires that only those employees of your company who are fully vaccinated for COVID will be permitted to work on a UCSF Site to perform work under your contract with UCSF.
Compliance Reporting: UCSF reserves the right to request vaccine compliance reports that shall include the following regarding your employees:
- Number of fully vaccinated employees on UCSF Site
Reporting Non-Compliance: If your company discovers that your employee is not in compliance with federal, state, and local public health orders, as well as UCSF’s policies, your company shall remove the employee from the UCSF Site immediately and disallow your employee from working at UCSF until the individual is able to successfully comply with applicable public health orders and UCSF policy requirements.