Below is an illustration of the procurement process from shopping for goods and services to payment.

¹ Necessary approvals are determined by the Procurement Department Code, purchase type, and amount.

• Most purchases < $500 (or $5,000 for Self-Approving Requesters) do not require approval.
• Requisition Approvers approve orders ≥ $500 (or $5,000 for Self-Approving Requesters).
• Meeting & Entertainment Approvers approve catering orders and Meeting & Entertainment Payment Requests of any dollar amount.
• Central Buyers in UCSF Supply Chain Management approve orders over $10,000 that contain at least one non-catalog item. Note: Capital Equipment, DEA Controlled Substances, Facility Rentals, Professional Services, Relocation/Household Moves, orders containing protected health information (PHI) that is subject to the Health Insurance Portability and Accountability Act (HIPAA), and restricted purchase types always require Buyer approval.
• The Environmental Health & Safety Department (EH&S) approves orders that contain restricted chemical carcinogens.

²  Payment Requests and After-the-Fact POs will not be dispatched to the vendor, but rather processed internally for approval workflow purposes only.

³  Voucher approval is determined by the Procurement Department Code, amount, and matching between the PO and voucher.