BearBuy Tips & Tricks

I submitted a BearBuy Change Order Request to increase the purchase order (PO) amount and to update the funding codes. If there are voucher(s) pending match exception approval, will the PO changes automatically resolve the voucher match exception(s) and be paid?

No. The increase in the PO amount will not automatically resolve and pay vouchers in match exception. Your department Match Exception Handler must still review and approve any voucher before they are paid.

To prevent future match exceptions and to ensure timely payment, the owner of the PO should make sure that the PO always has an available balance to pay any future vouchers and that the funding codes are valid for the life of the PO. If the PO amount needs to be increased or be on different fund codes, submit a Change Order Request to request PO changes before additional vouchers are applied to the PO.